Our AI can |
From freight booking to Proof of Delivery – fully automated.
Document AI • Automate AI • Tracking AI – one platform.
Trade and Logistics in action
See how PaperOffice Trade and Logistics works in practice — in this video.
Trusted by leading companies worldwide
SUPER TRUST
The world’s exclusive sole DMS partner for QNAP and ASUSTOR.
Dedicated landing pages, direct integration, data stays on your NAS.
QNAP
Sole official DMS partner for QNAP NAS — documents stay on your device, AI runs through PaperOffice.
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ASUSTOR
Sole official DMS partner for ASUSTOR NAS — BYOS, on-premises and full control over where data lives.
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Why logistics companies rely on
AI automation
Paper flood
Freight documents, CMR, delivery notes, customs documents, PODs – manually capturing hundreds of documents daily costs time and money.
Lack of transparency
Where is my shipment? Customers ask, dispatch searches – no real-time overview of all transports.
Slow billing
Freight invoices pile up, PODs missing, claims delayed – cash flow suffers.
System gaps
TMS, WMS, ERP – manually transferring data between systems is error-prone and time-consuming.
Manual vs. PaperOffice AI
Manual processing
- 3-5 min per freight document
- Manual shipment tracking
- Assign PODs manually
- Customs documents tedious to check
- Billing delayed
- Customer inquiries by phone
PaperOffice AI
- <1s automated capture
- Real-time tracking integrated
- POD matching automatic
- AI-powered customs check
- Instant invoice generation
- 24/7 AI agent for customers
From freight document to
shipment tracking
See how PaperOffice AI analyzes a freight document – from receipt through data extraction to automatic shipment tracking in under 1 second.
Fully automated processed
Freight document captured, tour assigned, tracking activated – without manual intervention.
How logistics companies use
PaperOffice AI
Freight Document Capture
Automatically capture CMR, domestic freight documents and shipping orders and link to shipments.
Shipment tracking
Automatic tracking of all shipments with real-time updates for dispatchers and customers.
POD Management
Automatically capture Proof of Delivery, match with shipments and prepare for billing.
Customs documents
Automatically check and classify customs declarations, certificates of origin and export documents.
Freight Invoice
Automatically capture incoming invoices, match with orders and detect discrepancies.
Damage reports
Document transport damages, analyze photos and automatically capture claims.
PDF AI-Splitter
Automatically split freight document stacks, CMR collections and customs documents – AI recognizes document boundaries intelligently.
- 3,000 pages/stack
- LLM file naming
- Shipment assignment
Document anonymization
Prepare freight documents for customers or partners: Redact prices, routes and internal information GDPR compliant Redact.
- External sharing
- Redact customer data
- Preview mode
Automate AI
Automates every transport step
From order capture to delivery – intelligent workflows with real-time tracking, automatic notifications and complete documentation.
Real-time tracking
GPS-based shipment tracking with automatic status updates for all parties.
- Live position
- ETA calculation
- Geo-Fencing
Auto notifications
Automatically inform customers and partners about shipment status, delays and delivery.
- E-Mail & SMS
- Customer portal
Exception Handling
Automatically escalate delays, damages or problems and suggest solutions.
- Delay warning
- Damage recording
- Complaint
TMS Integration
Direct connection to your Transport Management System for seamless data exchange.
- Order import
- Status sync
- POD export
Everything on the
map at a glance
Real-time shipment tracking, route optimization and geo-analysis – with our integrated map services you see every shipment on the world map.
Geo-Map
Visualize all shipments, tours and vehicles on an interactive world map. Filter by status, route or time period.
- Real-time position of all trucks
- Heatmaps for delivery areas
- Clusters for many shipments
Geocoding
Automatic address validation and completion. "Main St. 1, Munich" becomes a precise coordinate.
- Validate addresses
- Get coordinates
- Reverse Geocoding
PaperOffice AI Maps
Embed custom maps in your applications. OSM-based, GDPR compliant, no external trackers.
- Custom map integration
- GDPR compliant
- Offline maps available
Route optimization
Calculate optimal tours based on time windows, vehicle capacities and traffic conditions.
- Multi-stop routing
- Time window consideration
- Traffic forecast
{
"sendung_id": "UK-2024-847291",
"status": "in_transit",
"location": {
"lat": 50.9375,
"lng": 9.7489,
"address": "M6, Birmingham",
"timestamp": "2024-01-15T14:30:00Z"
},
"eta": "2024-01-15T16:30:00Z",
"route": {
"origin": "London",
"destination": "Manchester",
"progress_percent": 45
}
} Agent AI
Your digital dispatch assistant
AI agents answer questions about shipments, delivery dates and transport status – around the clock, on all channels.
Customer portal
Self-service tracking
Shipment status via chat
Automatic response
Phone
Voice bot for tracking
What can the agent do?
Relieve your dispatch team from routine inquiries:
Supervisor: Your dispatchers keep control
Complex inquiries such as transshipments, schedule changes or complaints are automatically escalated to your dispatchers.
We understand
all your documents
Meets all
logistics standards
GDPR
Complete EU data protection compliance. Own EU data centers. DPA contracts included.
AEO Certified
Meets all requirements for Authorized Economic Operators. Customs compliant.
CMR
International CMR freight documents fully supported. All fields automatically captured.
ADR
Hazardous goods documentation. Automatically check and classify ADR papers.
Encryption
AES-256 end-to-end encryption for all data and documents.
Audit-Trail
Complete logging of all actions for compliance and audit trails.
Seamlessly connected with
your systems
SAP Transportation Management
Complete integration: Orders, shipments, tracking, billing.
CargoWise
Import/Export of shipments, documents and status updates.
Transporeon
Freight management and time slot booking integrated.
Timocom
Freight exchange and load carrier management.
Telematics
Integration with common GPS and telematics providers.
REST API
Open API for custom TMS and WMS connections.
Mining & Resources Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
Printing & Packaging The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
Industry & Manufacturing K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Public Administration Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Health & Medicine Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Hospitality & Entertainment Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
Regional Bank PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
Construction & Real Estate IDC Construcción
Construction project documentation and compliance are now digital and traceable.
Hospitality & Tourism The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Energy & Gas Stations Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Pharma & Labels Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Construction & Timber Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
E-Commerce & Retail Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Logistics & Transport Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Logistics & Transport Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Logistics & Transport Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Printing & Packaging Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Packaging & Labels Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Construction & Real Estate Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Real Estate & Management Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
Logistics & Freight CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
E-Commerce & Packaging Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Laboratory & Medical Technology Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Regional Bank Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Steel Construction & Industry Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
Pharma & Labels IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Fintech & Wealth Management Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Logistics & Transport Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Luxury & Jewelry Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Commercial Bank Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Private Bank Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
Development Bank BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
E-Commerce Logistics Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Precision Metal & Manufacturing Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
GovTech & IT Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Specialty Steel & Industry Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Steel Construction & Manufacturing Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Precision Parts & Manufacturing Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Fintech & Payments Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Premium Winery Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Digital Banking Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Fintech & Payments Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
E-Commerce & Organic Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Fintech & Payments Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
Pharma & Healthcare HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Religious Institution Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Care & Health Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Government & Administration Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Medicine & Healthcare Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Estate Services Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
Real Estate & Management El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Industry & Packaging Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Trades & Crafts Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Care & Health Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Mechanical Engineering & Manufacturing Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Tax Advisory & Legal Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
IT & Consulting Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Ready for smart logistics?
Start now with PaperOffice AI and automate your transport documentation. Set up in 15 minutes – TMS connection included.
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