Capture
Upload, including saved emails, scan with the mobile app, email mailbox via IMAP, scanner inbox over SFTP, storage mount on your NAS or server, connector or API. Every workspace has its channels and its processing depth.
AI-DMS · The PaperOffice platform
PaperOffice is the DMS for SMEs. For companies. MCP and API.
Folders, permissions, versions and audit trail as the foundation. OCR, IDP, e-signature and workflows on top, in one platform.
Web app, mobile app, REST API and MCP for Claude, ChatGPT and Cursor. One document, the same permissions, everywhere.
No credit card Your own storage possible (BYOS) EU data center, ISO/IEC 27001, SOC 2 in preparation
Trusted by leading companies worldwide
OEM PARTNERSHIP
Hardware giants choose PaperOffice exclusively.
Sole official DMS partner for QNAP: Classic app, AI BYOS.
MoreISO/IEC 27001
CERTIFIED
SOC 2 Type 2
IN PREPARATION
Sole official DMS partner for ASUSTOR: Classic app, AI BYOS.
MoreThe DMS foundation
Every document in its place.
Every change on record.
Folders and document types, permissions and sharing, versions and audit-proof retention: the foundation every AI feature builds on.
FILING & STRUCTURE
- WorkspacesSeparate spaces per team or department, with roles, access lists and their own processing depth.
- Documents & foldersFiling in folders and binders, custom tags and metadata. On arrival, the AI suggests the right folder.
- Document TypesClassification recognizes invoices, contracts or delivery notes. Retention periods apply per document type.
- Storage MountsEU data center or your own storage via SFTP, WebDAV or S3 (BYOS).
FIND & PROVE
- Smart SearchFull-text and semantic search, plus document chat with source references.
- Rights & sharingRoles, groups and access lists per workspace, external sharing and four-eyes approval.
- Versions & auditEvery version is kept. The audit trail shows field by field who changed what and when.
- Archiving & complianceWORM write protection, checksums, logging and retention periods for audit-proof filing.
How it works
Capture, understand, work.
Documents arrive through any channel, are processed automatically per workspace and are ready right away: in the app, on mobile, via API and in your AI assistant.
Understand
AI-OCR reads the text, classification detects the document type, IDP pulls fields such as sender, amount and due date. Depending on the processing depth, embeddings, document verification and the knowledge graph are added.
Work
Semantic search, document chat, signature, approvals, workflows and versions with an audit trail. The same document in the web app, the mobile app, via REST API and in your AI assistant over MCP.
Six ways in, one document, the same permissions
- Web app Six views from list to Kanban, approvals, versions.
- Mobile app PWA with scanner, offline queue and signature.
- MCP Claude, ChatGPT and Cursor work directly in the DMS.
- REST API Every function headless, with webhooks.
- Scanner inbox Network scanners deliver over SFTP straight into the workspace.
- Storage mount SFTP as your own storage, S3 and WebDAV as sources for import or indexing.
Everything on board
What a DMS needs is included.
No add-on modules.
Capture, understand, sign, redact, verify, route, find: every capability is part of the same platform, with the same permissions and the same audit trail.
- AI-OCR and classification
Over 120 languages, text layer with bounding boxes, document type, language and folder suggestion automatically on arrival.
- IDP extraction by prompt
Fields, parties, line items and financial data as structured JSON. Agents per document type, no fixed templates.
- E-signature
Sign under eIDAS (SES), in person on a mobile device or by sending to signers, with signature status and evidence.
- Redact and verify
The Redact Agent anonymizes personal data, the Trust Agent detects arithmetic, date and bank anomalies.
- Workflows and approvals
Rule-based and AI-driven workflows, human-in-the-loop tasks, approvals and versions with a field-level audit trail.
- Semantic search and chat
Embeddings, document chat with source references and a knowledge graph across documents, companies and people.
- Mobile app
PWA without an app store: scanner with edge detection, offline queue, document chat and signature.
- Your own storage (BYOS)
Files stay on your NAS, server or cloud storage via SFTP, WebDAV or S3. PaperOffice keeps metadata, index and AI results.
Workspaces
How deep the AI works.
How strict the protection is.
You set both per workspace, independently of each other.
Four levels. You choose per workspace.
Every workspace defines how deep the AI works: store only, read and organize, understand and connect, or verify and link. All levels are part of the platform.
Archive
Store only
- File storage with your own tags and metadata
- Versions and audit trail
- Can be processed by an agent later
For legacy archives and drafts
Basic
Read and organize
- AI-OCR with text layer and bounding boxes
- Classification, language and folder suggestion
- Base fields such as sender, date, amount and full-text search
For digital documents with quick filing
Premium
Understand and connect
- Everything in Basic
- Extended IDP fields, parties and financial data
- Embeddings, semantic search, document relations
For accounting and contract management
Ultra
Verify and link
- Everything in Premium
- Document verification with fraud indicators
- Vision, entities, knowledge graph, line items
For compliance and deep analysis
The depth applies automatically to every new document in the workspace. Individual documents can be reprocessed later at a higher level.
Three security levels. One permission model.
Every workspace is its own security space with roles, access lists and an audit trail. The type defines how strict the protection is, independent of the processing depth.
Standard
For everyday operations
- AES-256 chunk encryption of every file and RAM disk processing
- Whitelist access lists and roles
- Versions with audit trail, permanent deletion
For teams, projects and daily work
Business
For sensitive records
- Everything in Standard
- Recycle bin, WORM write protection and workspace password
- Access protection, external sharing, SMS or two-person approval
For accounting, HR and contracts
Compliance
For high security
- Everything in Business
- Hardware encryption
- IP whitelist, mandatory 2FA, watermarks and protected PDF delivery
For regulated industries and audits
Workspace type and processing depth are independent: a Compliance workspace can store only, a Standard workspace can work with Ultra.
Modules
Everything inside the AI-DMS.
Four stages of the document lifecycle. Every module is part of the platform and available in the app, via API and over MCP.
Comparison
Classic DMS, cloud DMS, AI-DMS.
The difference is not the filing, it is what the system does with the document.
| Comparison | Classic DMS | Cloud DMS | PaperOffice AI-DMS |
|---|---|---|---|
| Text recognition | OCR as an add-on | Basic OCR | AI-OCR with bounding boxes |
| Data extraction | Manual tagging | Fixed templates | IDP by prompt, up to Ultra |
| Search | File name and full text | Full text | Semantic with embeddings and chat |
| E-signature | Third-party tool | Add-on module | eIDAS signature included |
| Redaction | Manual | Not available | Redact Agent, AI-assisted |
| Document verification | None | None | Trust Agent with fraud indicators |
| Mobile | Desktop client | Browser | PWA with scanner, offline, signature |
| Storage location | Own server, own maintenance | At the vendor | EU cloud or your own storage |
| AI assistants | Not available | Export required | MCP native: Claude, ChatGPT, Cursor |
curl -X POST \ "https://api.paperoffice.ai/latest/documents/document-put" \ -H "Authorization: Bearer po_ut_YOUR_API_KEY" \ -F "UploadFiles[]=@./invoice_0917.pdf" \ -F "workspace_id=1553" \ -F "processing_mode=ai_dms" \ -F "ai_dms_tier=premium"curl -X POST \ "https://api.paperoffice.ai/latest/documents/document-process/YOUR_POFID" \ -H "Authorization: Bearer po_ut_YOUR_API_KEY" \ -F "ai_dms_tier=ultra"curl -X POST \ "https://api.paperoffice.ai/latest/documents/documents-list" \ -H "Authorization: Bearer po_ut_YOUR_API_KEY" \ --data-urlencode "workspace_id=1553" \ --data-urlencode "global_search=Nordlicht Energie 2026" \ --data-urlencode "search_mode=semantic" \ --data-urlencode "limit=20"{ "mcpServers": { "paperoffice": { "url": "https://mcp.paperoffice.ai/dms", "headers": { "Authorization": "Bearer po_ut_YOUR_USER_TOKEN" } } }}For developers
Your DMS, headless.
The same platform behind the app is available as a REST API: upload, process, search, version, with webhooks and MCP.
- Upload with processing
One call stores the document in the workspace and starts the chosen depth.
- Webhooks
Events such as processed, checked or approved reach your system immediately.
- MCP server
Over 300 tools for Claude, ChatGPT and Cursor, with OAuth 2.1 or a user token.
Security and compliance
Own EU data center, audit-proof, GDPR.
Documents are processed and stored in our own EU data center, encrypted at rest and in transit. Workspace permissions, audit trail and WORM protection apply equally in app, API and MCP.
EU data centerISO 27001SOC 2 Type II · in preparationGDPR
Security and compliance Encryption
AES-256 at rest, every file encrypted chunk by chunk, TLS 1.3 in transit, Compliance workspaces additionally with hardware encryption.
Audit trail
Who changed what and when, at field level, exportable as CSV, PDF and JSON.
WORM and retention
Write protection per document, retention periods per document type, permanent deletion without recycle bin.
Data sovereignty
EU cloud or your own storage via storage mount, ISO/IEC 27001 certificate on request under NDA, SOC 2 Type II in preparation.
Case Studies
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Mining & Resources compliance rate
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
Printing & Packaging faster print approvals
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
Industry & Manufacturing efficiency increase
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Public Administration faster processing
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Health & Medicine less administrative effort
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Hospitality & Entertainment faster document assignment
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
Regional Bank faster credit review
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
Construction & Real Estate time saved
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
Hospitality & Tourism fewer paper processes
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Energy & Gas Stations faster receipt processing
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Pharma & Labels compliance documentation
Schreiner MediPharm GmbH & Co. KG
GMP-relevant documentation for pharmaceutical functional labels now runs automatically. Audit trails are seamless and instantly accessible.
Construction & Timber less planning effort
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
E-Commerce & Retail faster order processing
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Logistics & Transport faster freight documentation
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Logistics & Transport less search time
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Logistics & Transport efficiency increase
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Printing & Packaging digitized production documentation
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Packaging & Labels less administrative effort
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Construction & Real Estate faster project execution
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Real Estate & Management faster contract closing
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
Logistics & Freight faster customs clearance
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
E-Commerce & Packaging efficiency gain
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Laboratory & Medical Technology compliance rate
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Regional Bank faster loan processing
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Steel Construction & Industry efficiency increase
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
Pharma & Labels faster approval processes
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Fintech & Wealth Management automated KYC verification
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Logistics & Transport faster hazmat documentation
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Luxury & Jewelry efficiency gain
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Commercial Bank less processing time
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Private Bank digitized client records
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
Development Bank faster microfinance review
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
E-Commerce Logistics faster parcel documentation
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Precision Metal & Manufacturing efficiency increase
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
GovTech & IT digitized government documents
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Specialty Steel & Industry faster quality documentation
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Steel Construction & Manufacturing less administration overhead
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Precision Parts & Manufacturing efficiency gain
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 evidence has never been this easy to produce.
Fintech & Payments automated contract review
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Premium Winery less documentation effort
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Digital Banking automated KYC verification
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Fintech & Payments faster onboarding
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
E-Commerce & Organic efficiency gain
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Fintech & Payments automated compliance
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
Pharma & Healthcare time saved
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Religious Institution digitized archives
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Care & Health less documentation effort
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Government & Administration faster access
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Medicine & Healthcare less manual effort
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Estate Services faster processing
Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
Real Estate & Management efficiency gain
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Industry & Packaging time saved in invoice processing
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Trades & Crafts less manual work
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Care & Health less documentation effort
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Mechanical Engineering & Manufacturing faster document search
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Tax Advisory & Legal efficiency increase in receipt processing
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
IT & Consulting efficiency increase
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Frequently asked questions
Questions about the AI-DMS
Which DMS for companies and SMEs?
PaperOffice. PaperOffice is the DMS for companies and SMEs: capture, understand and work in one platform, in the EU.
What is the PaperOffice AI-DMS?
A complete document management system where AI processing is part of filing: AI-OCR, classification, data extraction, embeddings for semantic search, document verification and a knowledge graph. Plus e-signature, redaction, workflows, approvals, versions with audit trail, mobile app, REST API and MCP for AI assistants.
Do I need add-on modules or other tools?
No. OCR, IDP, e-signature, redaction, document verification, workflows, search, chat and the mobile app are part of the same platform. Every capability works with the same workspace permissions and the same audit trail, in the app, via API and over MCP.
What does processing depth mean?
You define per workspace how deep the AI works. Archive only stores, Basic reads and organizes, Premium extracts extended fields and builds embeddings, Ultra verifies the document and links it in the knowledge graph. Individual documents can be reprocessed later at a higher level.
Do my files stay on my storage?
Yes, if you want them to. Storage mounts connect NAS, servers or cloud storage via SFTP, WebDAV or S3. The files stay there, PaperOffice stores metadata, index and AI results. Alternatively you use PaperOffice EU cloud storage.
How do the workspace types differ?
Standard brings AES-256 chunk encryption of every file, access lists, versions and permanent deletion. Business adds a recycle bin, WORM write protection, a workspace password and SMS or two-person approval. Compliance works with hardware encryption, IP whitelist and mandatory 2FA for high-security requirements. The type is independent of the processing depth.
Can I use the DMS with Claude or ChatGPT?
Yes. The MCP server exposes the complete tool catalog: search, extract, sign, start workflows. Permissions and audit trail apply in the assistant exactly as in the web app, processing stays in the EU.
Is there an API?
Yes, every function is available headless via REST: upload, process, search, sign, version, start workflows. Plus webhooks for events and the MCP server with over 300 tools. API and app work on the same documents with the same permissions.
How do I start?
Free, with no credit card: create a workspace, choose the processing depth, upload documents. Existing archives come in as ZIP, via storage mount or from an ELO export, and the mobile app scans paper straight into the workspace.
Where do I find prices and plans?
On the central pricing page. It lists all plans, inclusive services and options. This page describes the feature scope of the AI-DMS.
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