Our AI can |
From meter reading to billing – fully automated.
Document AI • Automate AI • Analytics AI – one platform.
Trusted by leading companies worldwide
Only official DMS
Do you know these
problems?
Manual meter reading
Thousands of meter readings are recorded manually – error-prone, time-consuming and expensive. Reader tours cost time and money.
Complex billing
Consumption invoices with different tariffs, levies and taxes require hours of checking and recalculating.
Grid connection applications
Applications for house connections, PV feed-ins or wallboxes pile up – each with different forms and requirements.
Fault reports
Customer complaints and fault reports come via email, phone, letter – without uniform categorization and routing.
Manual vs. PaperOffice AI
Traditional
- Readers drive to every meter
- Manual data entry with errors
- Weeks of processing applications
- Unstructured fault reports
- Paper-based maintenance protocols
- Missing plausibility check
PaperOffice AI
- Photo reading by customers/technicians
- 100% automatic meter reading recognition
- Applications processed in minutes
- Automatic classification & routing
- Digital protocols with AI extraction
- AI-powered plausibility check
AI meter reading
in action
Vision AI analyzes meter photos in real-time – from mobile photo to validated reading in under 1 second.
AI for every
energy process
Photo self-reading
Customers photograph their meter – AI recognizes the reading automatically. No more meter reading appointments needed.
Invoice verification
Automatic validation of consumption invoices against tariffs, levies and historical consumption.
PV feed-in applications
Extract all data from application forms, check completeness, automatically transfer to backend systems.
Maintenance protocols
Digitize handwritten protocols from technicians and convert them into structured datasets.
Customer service tickets
Automatically classify, prioritize and route emails and complaints to the right department.
Contract analysis
Scan supply contracts, grid usage contracts and framework agreements for critical clauses.
PDF AI-Splitter
Automatically split batch bills, meter reading stacks and protocol packages – up to 3,000 pages.
Document anonymization
Redact customer data for audits, regulators or external service providers in GDPR-compliant manner.
Processes without
manual intervention
Meter photo
Customer/technician photographs meter
Vision AI
Recognition & extraction
Validation
Plausibility & anomalies
SAP IS-U
Automatic export
Autonomous AI agents
for customer service
Email Agent
Analyzes incoming customer inquiries, extracts relevant data (customer number, meter reading, concern) and creates draft responses.
Application Agent
Checks grid connection applications for completeness, automatically requests missing documents, routes to case workers.
Fault Agent
Receives fault reports, prioritizes by urgency, dispatches technicians and informs customers about status.
Grid infrastructure
on the map
Manage meter locations, visualize power grids, optimize technician tours – with our integrated map services you have your entire infrastructure in view.
Meter locations
Visualize all meters on the map, filter by type, detect clusters and plan reading routes.
- All meter types
- Cluster view
- Reading routes
Power grid
Visualize gas, electricity and water lines, document route corridors, mark intersections.
- Multi-layer view
- Route documentation
- Intersection points
Tour optimization
Automatically optimize technician routes, minimize travel times, efficiently distribute work orders.
- AI route planning
- Live tracking
- Time window management
Fault management
Locate faults on the map, identify affected areas, automatically inform customers.
- Real-time fault map
- Geo-fencing alerts
- Customer notification
Every energy document
understood
Energy compliance
without compromise
EnWG-compliant
Full compliance with the Energy Industry Act for utilities.
GDPR
Customer data and consumption information are processed according to the highest data protection standards.
GoBD
Audit-proof archiving of all documents according to the principles of proper bookkeeping.
MaKo (GPKE/GeLi)
Support for market communication for data exchange between market partners.
Federal Network Agency
Documentation and reporting for regulatory requirements of the BNetzA.
On-premise option
Critical infrastructure in your own data center – full data sovereignty.
Seamlessly into your
system landscape
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Ready for the Energy transition 4.0?
Discover how PaperOffice AI automates your processes – from meter reading to customer service.
No credit card · Unlimited free testing · GDPR compliant