Our AI can |
From lease review to utility billing – fully automated.
Document AI • Automate AI • Property AI – one platform.
Trusted by leading companies worldwide
Only official DMS
Why real estate professionals rely on
AI automation
Document flood
Rental contracts, exposés, utility bills, HOA protocols – manually managing hundreds of documents per property.
Complex billing
Calculate utilities, check contracts, calculate rent increases – error-prone and time-intensive.
Tenant inquiries
Report repairs, clarify billing questions, request certificates – every inquiry ties up staff.
Property overview
Portfolio distributed across multiple locations – no central view of all properties, contracts and KPIs.
Manual vs. PaperOffice AI
Manual management
- 5-10 min per lease
- Calculate utilities manually
- Create exposés manually
- Tenant inquiries by phone
- Property data scattered
- Monitor deadlines manually
PaperOffice AI
- <1s automated capture
- AI-powered billing
- Extract exposés automatically
- 24/7 AI agent for tenants
- Geo-Map with all properties
- Automatic deadline alerts
Location AI
Your portfolio on the map
Visualize your entire real estate portfolio geographically. Location analysis, market data and property overview at a glance.
Geo-Map Integration
Visualize all properties on interactive maps with filter functions by type, rent, condition.
Geocoding API
Automatically convert addresses to coordinates. Perfect for location analysis and route planning.
Market data analysis
Compare your rental prices with the local market. AI-powered valuation suggestions.
Viewing routes
Plan optimal routes for property viewings. Save time and travel costs.
AI automation for
every process
Lease agreement analysis
Automatically extract all contract details: rent amount, term, notice periods, utilities, special agreements.
- Automatic deadline alerts
- Identify rent increase potential
- Create contract comparisons
Utility bills
Check bills, validate allocation keys, detect errors, create year-over-year comparisons.
- Automatic plausibility check
- Previous year comparison
- Generate individual bills
Exposé processing
Extract property data from exposés: area, rooms, amenities, price, location – directly into the system.
- Capture all property features
- Auto-assign images
- Calculate market comparison
HOA protocols
Capture resolutions from owner meetings, document voting results, track actions.
- Extract resolutions
- Action tracking
- Deadline monitoring
Land registry extracts
Owners, mortgages, easements, residential rights – automatically structure all entries.
- Capture all sections
- Create encumbrance overview
- Track changes
Contractor invoices
Categorize invoices by trade, allocate costs to properties, check VAT, identify allocable costs.
- Automatic categorization
- Check allocability
- Property assignment
PDF AI-Splitter
Automatically split contract stacks, utility bills and protocol packages – up to 3,000 pages with LLM file naming.
- 3,000 pages/stack
- LLM file naming
- Property assignment
Document anonymization
Redact tenant data for ownership changes or external providers – GDPR compliant, automatically or with preview.
- Ownership change mode
- External sharing
- Preview before redaction
Automate AI
Automates every step
From rental inquiry to handover – intelligent workflows with human-in-the-loop, legally secure documents and full compliance.
Event-driven Architecture
Workflows automatically respond to events like terminations, rent increases or repair requests.
Human-in-the-Loop
For important decisions like tenant approvals, an employee is automatically involved.
eIDAS Signatures
Legally secure electronic signatures for lease agreements, protocols and contracts.
Deadline alerts
Automatic notifications for notice periods, rent increases, maintenance schedules.
Agent AI
24/7 for your tenants
Intelligent communication across all channels. Answers tenant inquiries, explains bills, records damage reports.
Tenant bot
Tenants ask directly via Telegram or WhatsApp.
Tenant portal chat
Integrated into your tenant portal or website.
Phone agent
AI takes calls and processes inquiries.
E-Mail Agent
Automatically answer incoming tenant emails.
All real estate documents
understood automatically
Enterprise-Grade
Security
GDPR compliant
Full EU data protection compliance. Tenant data stays in EU data centers.
SOX Compliant
Audit-ready document management with complete audit trails.
AES-256 encryption
All data encrypted – in transit and at rest.
EU Datacenter
Own data centers in the EU. No AWS, no Azure, no US cloud.
Audit Trail
Complete documentation of all actions for audits.
ISO 27001
Certified information security management system.
Connects with
your property management software
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
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