Our AI can |
KYC checks in 2 minutes instead of 30. Loan applications in hours instead of days.
Our AI automates your document processes – BaFin-compliant and GDPR-secure.
Trusted by leading companies worldwide
Only official DMS
Sound familiar?
Long processing times
Loan applications take days instead of hours. Customers wait, competitors win.
Time-consuming KYC checks
Each customer means 30+ minutes of manual document review and data entry.
Regulatory pressure
BaFin, MaRisk, GDPR – constantly new requirements with the same staff.
Compliance risks
Manual errors in AML checks can mean million-dollar fines.
Manual vs. PaperOffice AI
Manual processing
- Review each document manually
- Type in data
- Error-prone (15-25%)
- No audit trail
PaperOffice AI
- Automatic document recognition
- AI extraction in seconds
- 100% accuracy
- Complete audit trail
PaperOffice automates
your core processes
KYC Verification
Automatic verification of IDs, passports and proof of address documents. Sanctions list matching included.
- ID verification
- Address proof check
- PEP & sanctions lists
- Risk scoring
Loan Processing
Complete extraction from loan applications, income statements and credit documents.
- Application forms
- Payslips
- Bank statements
- Credit check
AML Compliance
Automatic analysis of transactions and documents for anti-money laundering.
- Transaction analysis
- Suspicious activity reports
- Source of funds
- Audit reports
Invoice Processing
Automatic capture and posting of incoming invoices with DATEV/SAP integration.
- Invoice data extraction
- Automatic posting
- Duplicate detection
- DATEV/SAP export
Contract Management
Extraction of all contract clauses, terms and conditions from loan and framework agreements.
- Clause recognition
- Deadline monitoring
- Condition comparison
- Risk analysis
Account Opening
Digital onboarding of new customers with automatic document verification and data transfer.
- Identity verification
- Form data extraction
- Core banking sync
- Digital signature
PDF AI Splitter
Automatically split bulk bank PDFs. The AI recognizes statements, monthly reports and intelligently names each document.
- Up to 3,000 pages/batch
- LLM-based file naming
- Auto-sorting
- Statement recognition
Document Anonymization
GDPR-compliant redaction of customer data – for compliance audits, external auditors or internal review. With preview or fully automatic.
- Redact financial data
- IBAN & account numbers
- Internal audit mode
- BaFin-audit ready
Automate AI
Automates every step
From application review to approval – intelligent workflows with human-in-the-loop, legally compliant signatures and full compliance.
Event-driven Architecture
Workflows automatically respond to events: new document, status change, deadline expiry.
- Trigger-based automation
- Conditional branching
- Parallel paths
Human-in-the-Loop
Critical decisions are automatically escalated for manual review.
- Loan approval >€100k
- Suspicious activity reports (AML)
- Compliance exceptions
eIDAS Signatures
Legally compliant digital signatures for contracts, approvals and compliance documents.
- Qualified signatures (QES)
- Multi-party signing
- Audit trail
Compliance-Ready
Automatic documentation of all steps for audits and regulatory authorities.
- GDPR & GoBD
- MaRisk-compliant
- Complete audit trail
Agent AI
24/7 for your customers
Intelligent communication across all channels. Answers customer inquiries, explains documents, escalates to staff when needed.
Telegram Bot
Customers ask directly via Telegram – account balance, application status, documents.
Web Chat
Embedded chat on your website with Knowledge Graph integration.
Voice I/O
Voice input and output with natural voice.
Webhook
Integration into existing ticket systems (Zammad, Zendesk, etc.).
Knowledge Graph Integration
The agent knows all documents, contracts and relationships. It answers questions based on real data from your DMS.
- Real-time document search
- Retrieve contract information
- Automatic status updates
Supervisor Mode
For complex questions or complaints, an employee takes over seamlessly – the customer notices no interruption.
One Platform.
Unbeatable power.
Document AI, Automate AI, Agent AI and Security Services work seamlessly together – for maximum automation, security and customer satisfaction.
Document AI
Understands, extracts, connects
- 300+ Fine-tuned LLMs
- Knowledge Graph
- Semantic Search
Automate AI
Automates every process
- Event-driven
- Human-in-the-Loop
- eIDAS Signatures
Agent AI
Communicates with customers
- Multi-Channel
- Voice I/O
- Supervisor Mode
Security Services
Protects the entire process
- Device Fingerprint
- Anonymity Detector
- Fake Email Detector
Example loan application: Security Services verify the applicant → Document AI extracts all data → Automate AI routes to approval → Upon approval → Agent AI notifies the customer automatically across all channels.
Security Services in Detail
Device Fingerprint
Unique device identification for online applications.
- Detect duplicate accounts
- Block after rejection
- Bot detection
Anonymity Detector
Detects VPN, proxy and Tor from applicants.
- VPN detection
- Proxy detection
- Tor exit nodes
Fake Email Detector
Detects disposable and temporary email addresses.
- Disposable emails
- Temp mail services
- Domain validation
These documents we process
automatically
Banking-Grade
Security
Your financial data deserves the highest protection. We deliver.
BaFin-compliant
Meets all regulatory requirements of the German financial supervisory authority.
GDPR & MaRisk
100% compliant with European data protection guidelines and banking supervision.
AES-256 Encryption
Military-grade encryption for all data in transit and at rest.
EU Datacenter
Own data centers in the EU. No AWS, no Azure, no US cloud.
Audit Trail
Complete logging of all access for audit reviews.
SOC 2 Type II
Certified security processes according to international standards.
Fits into your
existing infrastructure
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Ready to automate
your document processes?
KYC in 2 minutes. Loan applications in 15 minutes. BaFin-compliant from day 1.
No credit card · GDPR-compliant · Ready to use immediately