Our AI can |
KYC checks in 2 minutes instead of 30. Loan applications in hours instead of days.
Our AI automates your document processes – BaFin-compliant and GDPR-secure.
Banks and Finance in action
See how PaperOffice Banks and Finance works in practice — in this video.
Trusted by leading companies worldwide
SUPER TRUST
The world’s exclusive sole DMS partner for QNAP and ASUSTOR.
Dedicated landing pages, direct integration, data stays on your NAS.
QNAP
Sole official DMS partner for QNAP NAS — documents stay on your device, AI runs through PaperOffice.
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ASUSTOR
Sole official DMS partner for ASUSTOR NAS — BYOS, on-premises and full control over where data lives.
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Document processes in financial services.
Long processing times
Loan applications take days instead of hours. Customers wait, competitors win.
Time-consuming KYC checks
Each customer means 30+ minutes of manual document review and data entry.
Regulatory pressure
BaFin, MaRisk, GDPR – constantly new requirements with the same staff.
Compliance risks
Manual errors in AML checks can mean million-dollar fines.
Manual vs. PaperOffice AI
Manual processing
- Review each document manually
- Type in data
- Error-prone (15-25%)
- No audit trail
PaperOffice AI
- Automatic document recognition
- AI extraction in seconds
- high extraction quality
- Complete audit trail
Core processes with Document Intelligence.
KYC Verification
Automatic verification of IDs, passports and proof of address documents. Sanctions list matching included.
- ID verification
- Address proof check
- PEP & sanctions lists
- Risk scoring
Loan Processing
Complete extraction from loan applications, income statements and credit documents.
- Application forms
- Payslips
- Bank statements
- Credit check
AML Compliance
Automatic analysis of transactions and documents for anti-money laundering.
- Transaction analysis
- Suspicious activity reports
- Source of funds
- Audit reports
Invoice Processing
Automatic capture and posting of incoming invoices with/SAP integration.
- Invoice data extraction
- Automatic posting
- Duplicate detection
Contract Management
Extraction of all contract clauses, terms and conditions from loan and framework agreements.
- Clause recognition
- Deadline monitoring
- Condition comparison
- Risk analysis
Account Opening
Digital onboarding of new customers with automatic document verification and data transfer.
- Identity verification
- Form data extraction
- Core banking sync
- Digital signature
PDF AI Splitter
Automatically split bulk bank PDFs. The AI recognizes statements, monthly reports and intelligently names each document.
- Up to 3,000 pages/batch
- LLM-based file naming
- Auto-sorting
- Statement recognition
Document Anonymization
GDPR-compliant redaction of customer data – for compliance audits, external auditors or internal review. With preview or fully automatic.
- Redact financial data
- IBAN & account numbers
- Internal audit mode
- BaFin-audit ready
Automate AI
Automates every step
From application review to approval – intelligent workflows with human-in-the-loop, legally compliant signatures and full compliance.
Event-driven Architecture
Workflows automatically respond to events: new document, status change, deadline expiry.
- Trigger-based automation
- Conditional branching
- Parallel paths
Human-in-the-Loop
Critical decisions are automatically escalated for manual review.
- Loan approval >€100k
- Suspicious activity reports (AML)
- Compliance exceptions
eIDAS Signatures
Legally compliant digital signatures for contracts, approvals and compliance documents.
- Qualified signatures (QES)
- Multi-party signing
- Audit trail
Compliance-Ready
Automatic documentation of all steps for audits and regulatory authorities.
- GDPR & GoBD
- MaRisk-compliant
- Complete audit trail
Agent AI
24/7 for your customers
Intelligent communication across all channels. Answers customer inquiries, explains documents, escalates to staff when needed.
Telegram Bot
Customers ask directly via Telegram – account balance, application status, documents.
Web Chat
Embedded chat on your website with Knowledge Graph integration.
Voice I/O
Voice input and output with natural voice.
Webhook
Integration into existing ticket systems (Zammad, Zendesk, etc.).
Knowledge Graph Integration
The agent knows all documents, contracts and relationships. It answers questions based on real data from your DMS.
- Real-time document search
- Retrieve contract information
- Automatic status updates
Supervisor Mode
For complex questions or complaints, an employee takes over seamlessly – the customer notices no interruption.
One Platform.
Unbeatable power.
Document AI, Automate AI, Agent AI and Security Services work seamlessly together – for maximum automation, security and customer satisfaction.
Document AI
Understands, extracts, connects
- 300+ Fine-tuned LLMs
- Knowledge Graph
- Semantic Search
Automate AI
Automates every process
- Event-driven
- Human-in-the-Loop
- eIDAS Signatures
Agent AI
Communicates with customers
- Multi-Channel
- Voice I/O
- Supervisor Mode
Security Services
Protects the entire process
- Device Fingerprint
- Anonymity Detector
- Fake Email Detector
Example loan application: Security Services verify the applicant → Document AI extracts all data → Automate AI routes to approval → Upon approval → Agent AI notifies the customer automatically across all channels.
Security Services in Detail
Device Fingerprint
Unique device identification for online applications.
- Detect duplicate accounts
- Block after rejection
- Bot detection
Anonymity Detector
Detects VPN, proxy and Tor from applicants.
- VPN detection
- Proxy detection
- Tor exit nodes
Fake Email Detector
Detects disposable and temporary email addresses.
- Disposable emails
- Temp mail services
- Domain validation
These documents we process
automatically
Compliance-ready. Auditable.
Your financial data deserves the highest protection. We deliver.
BaFin-compliant
Meets all regulatory requirements of the German financial supervisory authority.
GDPR & MaRisk
100% compliant with European data protection guidelines and banking supervision.
AES-256 Encryption
Military-grade encryption for all data in transit and at rest.
EU Datacenter
Own data centers in the EU. no US hyperscaler cloud, no US cloud.
Audit Trail
Complete logging of all access for audit reviews.
SOC 2 Type II
Certified security processes according to international standards.
Connect to existing systems.
Mining & Resources Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
Printing & Packaging The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
Industry & Manufacturing K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Public Administration Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Health & Medicine Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Hospitality & Entertainment Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
Regional Bank PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
Construction & Real Estate IDC Construcción
Construction project documentation and compliance are now digital and traceable.
Hospitality & Tourism The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Energy & Gas Stations Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Pharma & Labels Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Construction & Timber Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
E-Commerce & Retail Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Logistics & Transport Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Logistics & Transport Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Logistics & Transport Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Printing & Packaging Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Packaging & Labels Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Construction & Real Estate Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Real Estate & Management Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
Logistics & Freight CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
E-Commerce & Packaging Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Laboratory & Medical Technology Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Regional Bank Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Steel Construction & Industry Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
Pharma & Labels IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Fintech & Wealth Management Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Logistics & Transport Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Luxury & Jewelry Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Commercial Bank Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Private Bank Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
Development Bank BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
E-Commerce Logistics Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Precision Metal & Manufacturing Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
GovTech & IT Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Specialty Steel & Industry Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Steel Construction & Manufacturing Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Precision Parts & Manufacturing Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Fintech & Payments Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Premium Winery Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Digital Banking Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Fintech & Payments Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
E-Commerce & Organic Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Fintech & Payments Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
Pharma & Healthcare HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Religious Institution Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Care & Health Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Government & Administration Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Medicine & Healthcare Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Estate Services Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
Real Estate & Management El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Industry & Packaging Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Trades & Crafts Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Care & Health Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Mechanical Engineering & Manufacturing Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Tax Advisory & Legal Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
IT & Consulting Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Test Document Intelligence for financial services.
Test live or request a demo for banking and finance teams.
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