Our AI can |
From goods receipt control to ERP booking – fully automated in seconds.
Document AI • Automate AI • Quality AI • Analytics AI – one platform.
Why manufacturing companies rely on
AI automation
Document flood
Delivery notes, quality protocols, certificates, technical drawings – manually capturing hundreds of documents daily doesnt scale.
Slow goods receipts
Delivery note-order matching takes minutes instead of seconds. Production waits for approvals.
Audit requirements
ISO 9001, ISO 14001, customer audits – complete documentation and fast verification are mandatory.
System breaks
Manually transfer data between ERP, QM system and archive – error-prone and time-intensive.
Manual vs. PaperOffice AI
Manual processing
- 5-10 min per delivery note
- High error rate in data entry
- Manual order matching
- No automatic classification
- Audit preparation takes days
- Batch traceability cumbersome
PaperOffice AI
- <2s automated capture
- 100% recognition accuracy
- Automatic PO matching
- AI-powered document classification
- Audit-ready in seconds
- Batch tracking per click
From delivery note to
SAP booking
See how PaperOffice AI analyzes a delivery note – from receipt to order matching to ERP booking in under 2 seconds.
Movement type: 101
Order: 4500008472
Supplier: 70001234
Plant: 1000
Storage location: 0001
Items: 12
Batches: 8 captured
Document date: 15.01.2024
Fully automated processed
Delivery note captured, matched and goods receipt posted in SAP – without manual intervention.
How manufacturing companies use
PaperOffice AI
Goods receipt
Automatically capture delivery notes, match with orders and post goods receipts in ERP. Batch tracking included.
Quality protocols
Automatically evaluate test protocols, measurements and quality certificates and link to batches.
Certificates & Audits
Classify supplier certificates, material certificates and audit documents and monitor deadlines.
Invoice processing
Automatically capture incoming invoices, match with orders and goods receipts, three-way match.
Technical drawings
Classify, version CAD drawings and technical documentation and link to item master data.
Production orders
Digitally capture production orders, work instructions and BOMs and make available on shop floor.
PDF AI-Splitter
Automatically split delivery note stacks and quality protocols – up to 3,000 pages per batch with intelligent file naming.
- 3,000 pages/batch
- LLM file naming
- Batch assignment
Document anonymization
For ISO audits and external sharing: Redact supplier data, prices and internal information GDPR-compliant.
- Internal audit mode
- External sharing
- Preview before redaction
Automate AI
Automates every step
From goods receipt to approval – intelligent workflows with escalations, approvals and complete documentation for ISO audits.
Event-driven Architecture
Workflows react automatically to events: new delivery, quality deviation, complaint.
- Trigger-based automation
- Conditional branches
- Parallel paths
Human-in-the-Loop
In case of deviations or quality issues, automatically escalated for manual review.
- Quantity deviations
- Quality defects
- New suppliers
ERP Integration
Direct connection to SAP, Microsoft Dynamics, Infor and other ERP systems.
- Post goods receipt
- Order matching
- Master data sync
ISO-Compliance
Automatic compliance with all ISO 9001 documentation requirements with complete audit trail.
- Complete documentation
- Versioning
- Approval records
Supply Chain
on the map
Visualize supplier network, trace batches, analyze goods flow – with our integrated map services you have your entire supply chain in view.
Supplier Map
Visualize your entire supplier network on an interactive map. Identify risks and dependencies.
- All suppliers at a glance
- Risk heatmaps
- Delivery time analysis
Batch Tracking
Track every batch from source to end product. Complete traceability for audits and recalls.
- Origin proof
- Quality certificates
- Recall management
Geocoding
Automatic address validation for suppliers and customers. Distance calculation and route planning.
- Validate addresses
- Calculate distances
- Find nearest supplier
Supply Chain Analytics
Analyze goods flows, identify bottlenecks and optimize your supply chain.
- Goods flow visualization
- Bottleneck detection
- Supplier performance
Agent AI
Your digital production assistant
AI agents answer questions about deliveries, batches and order status – around the clock, on all channels.
Shop floor terminal
Direct access in production
Mobile App
For warehouse & goods receipt
Automatic response
Teams/Slack
Integration in chat tools
What can the agent do?
Relieve your staff from routine inquiries:
Supervisor: You stay in control
Complex inquiries are automatically escalated to your dispatchers or QC staff. The agent learns from your responses.
We understand
all your documents
Meets all
industry standards
ISO 9001
Quality management system requirements met. Complete documentation, process records, audit trails.
ISO 14001
Environmental management documentation. Records for disposal, hazardous materials, environmental reports.
GDPR
Complete EU data protection compliance. Own EU data centers. DPA contracts included.
SOX Compliant
Audit-proof archiving according to SOX requirements. Complete process documentation included.
End-to-End Encryption
AES-256 encryption for all data. Secure transmission, secure storage.
Audit Trail
Complete logging of all actions. Perfect for internal and external audits.
Seamlessly connected to
your systems
SAP ERP / S/4HANA
Complete integration: Goods receipt (MIGO), order matching, master data, batch tracking.
Microsoft Dynamics
Data export for Dynamics 365, Business Central and NAV.
Infor
Integration with Infor LN, M3 and CloudSuite Industrial.
MES-Systeme
Connection to Manufacturing Execution Systems for shop floor integration.
CAQ-Software
Integration with quality management systems (Babtec, iqs, etc.).
REST API
Open API for custom connections to your existing systems.
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Ready for Industry 4.0?
Start now with PaperOffice AI and automate your document processes. Set up in 15 minutes – SAP connection included.
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