Take stock
New contracts arrive by upload or scan, older ones as a whole folder through the Data Importer. Classification recognises contract and type, rights apply per workspace, and the retention period comes from the document type.
Process contract management
The contract knows its deadline. Now Relations AI does too.
Contracts sit in a folder, the deadlines in someone's head. PaperOffice reads term, notice and renewal from the text.
Every clause becomes a field, the contract end a deadline in Relations AI. Signature and filing take the same path.
No credit card No template per contract type Every clause with source location
Practical Guide Contract Management Download 
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Practical Guide Contract Management
Contracts in binders, deadlines in your head? From now on, contract end dates sit on a timeline. This guide shows how PaperOffice brings in your contract stock, reads clauses as fields with their source, and shows end dates in order, so your team decides instead of searching.
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How it works
From PDF to a watched contract.
A contract is only managed once term, deadline and responsibility are visible outside the document.
Clauses as fields
The contract template reads parties, start, end, contract value and governing law. Term, notice period, renewal, payment terms or liability you describe as your own fields in the prompt, each with its source location.
Deadlines, signature, filing
Relations AI lists the recognised contract end as a deadline with party and document and flags anything overdue. Signature requests start from the document list, and you retrieve the signed PDF with certificate and audit trail from the contract.
Ways into contract management
- Workspace Every filed contract runs through AI-DMS and the workspace's IDP agents.
- Scanner inbox Scanned contracts go straight into the portfolio through the SFTP inbox.
- Webhook Your system is notified as soon as a contract has been processed, changed or versioned.
- Web app Contract, clauses and deadlines side by side.
- REST API Query contract fields and cut-off dates from your system.
- MCP Claude, ChatGPT and Cursor search the contract portfolio.
What this solution covers
From text to a reminder.
Contracts rarely cost time in the reading. They cost it in remembering, looking up and signing.
- Every contract type, one path
Services, lease, maintenance, framework, confidentiality and employment agreements run the same way.
- Clauses as fields
Parties, start, end and contract value from the template; term, notice period, renewal and payment as your own fields.
- Custom clauses by prompt
Liability, confidentiality, jurisdiction, price adjustment or non-compete as additional fields.
- Human review
If required fields are missing or extraction fails, the contract goes to review with the source location in the original.
- Signature in the same system
Signature request from the archive, SES under eIDAS, SMS one-time code and a signed PDF with certificate.
- Amendments and versions
New revisions stay as versions on the contract, and amendments are linked as documents of their own. The compare view shows changed pages and words.
- Access per workspace
Workspaces and rights decide who sees which contracts, and compliance workspaces also require an SMS code or two-person approval.
- Deadlines in view
Relations AI lists contract ends, payment deadlines and follow-ups with party and document and flags what is overdue or due within seven days.
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Security and compliance
Contracts are sensitive, so is their filing.
Terms, parties and signatures do not belong in every workspace. Rights apply per workspace, and revisions stay traceable as versions.
EU data centerISO 27001GDPR
Security and compliance Location
Processing in our own EU data center, no US cloud.
Access
Rights per workspace for users and groups, folders only for external shares.
Versions
Revisions stay as versions, and the compare view shows the changes.
Signature
Signed PDF with certificate, signature verification and audit trail on the document.
Questions about contract management
What to settle before the first contract.
Do we need a template per contract type?
No. Extraction reads structure and context, not fixed positions. A lease with an unfamiliar layout takes the same path as your own standard document, you only describe which clauses you need.
Which clauses are recognised?
The contract template delivers parties, start, end, contract value, governing law, key terms and deadlines as standard fields. Term, notice period, renewal, payment terms, liability or non-compete you add in the prompt.
How do we keep track of deadlines?
Relations AI creates recognised deadlines such as the contract end as a task with party and document and flags what is overdue or due within seven days. The task stays linked to the contract.
What happens to our existing contracts?
They are read in as a batch, including scanned folders. After that, older contracts offer the same fields and deadlines as new ones, without anyone re-keying them.
Can people sign directly?
Yes. The signature request starts from the archive, the signer opens the signing link on a phone as well and confirms with an SMS one-time code. The signed PDF sits with its certificate and audit trail on the contract.
Can we find contracts without a reference number?
Search works semantically. A question such as every contract with a price adjustment clause returns hits even where the wording differs.
Who is allowed to see which contract?
Rights apply per workspace, for users and user groups; folders can only be restricted for external shares. For revision-secure contracts, changes are recorded with person and timestamp in the audit history.
Case Studies
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
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Public Administration faster processing
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Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Health & Medicine less administrative effort
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Regional Bank faster credit review
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Hospitality & Tourism fewer paper processes
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Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Energy & Gas Stations faster receipt processing
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Pharma & Labels compliance documentation
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GMP-relevant documentation for pharmaceutical functional labels now runs automatically. Audit trails are seamless and instantly accessible.
Construction & Timber less planning effort
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Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
E-Commerce & Retail faster order processing
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Logistics & Transport faster freight documentation
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Logistics & Transport less search time
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Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Logistics & Transport efficiency increase
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Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Printing & Packaging digitized production documentation
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Packaging & Labels less administrative effort
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Construction & Real Estate faster project execution
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Real Estate & Management faster contract closing
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
Logistics & Freight faster customs clearance
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Laboratory & Medical Technology compliance rate
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Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Steel Construction & Industry efficiency increase
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Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
Pharma & Labels faster approval processes
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Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Fintech & Wealth Management automated KYC verification
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Luxury & Jewelry efficiency gain
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
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Precision Metal & Manufacturing efficiency increase
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Specialty Steel & Industry faster quality documentation
Bisalloy Steels Pty Ltd
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Steel Construction & Manufacturing less administration overhead
Pacific Steel Fabrications Ltd.
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Precision Parts & Manufacturing efficiency gain
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Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 evidence has never been this easy to produce.
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Fintech & Payments automated compliance
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Pharma & Healthcare time saved
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Prescriptions and medication management now run fully automatically. More time for our patients.
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Medicine & Healthcare less manual effort
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Real Estate & Management efficiency gain
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IT & Consulting efficiency increase
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Measurable customer success
90%
compliance rate
Kumul Minerals Holdings Limited92%
faster print approvals
The Challenge Printing Company Inc.85%
efficiency increase
K60-Gitterrostsysteme GmbH & Co. KG80%
faster processing
Ayuntamiento de Carrión de los Condes"Enterprise document management for all our mining operations. World class."
Mining & Resources "FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours."
Printing & Packaging "Technical documentation and order processing now run fully automatically."
Industry & Manufacturing "Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days."
Public Administration "Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients."
Health & Medicine "8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes."
Hospitality & Entertainment "Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated."
Regional Bank "Construction project documentation and compliance are now digital and traceable."
Construction & Real Estate "Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service."
Hospitality & Tourism "Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived."
Energy & Gas Stations "GMP-relevant documentation for pharmaceutical functional labels now runs automatically. Audit trails are seamless and instantly accessible."
Pharma & Labels "Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless."
Construction & Timber "Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product."
E-Commerce & Retail "Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past."
Logistics & Transport "Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders."
Logistics & Transport "Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital."
Logistics & Transport "Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero."
Printing & Packaging "Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital."
Packaging & Labels "Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally."
Construction & Real Estate "Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds."
Real Estate & Management "Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient."
Logistics & Freight "Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together."
E-Commerce & Packaging "Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen."
Laboratory & Medical Technology "Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless."
Regional Bank "Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible."
Steel Construction & Industry "Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists."
Pharma & Labels "KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential."
Fintech & Wealth Management "Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors."
Logistics & Transport "Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible."
Luxury & Jewelry "SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting."
Commercial Bank "Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents."
Private Bank "Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion."
Development Bank "Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless."
E-Commerce Logistics "CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally."
Precision Metal & Manufacturing "Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone."
GovTech & IT "Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless."
Specialty Steel & Industry "Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time."
Steel Construction & Manufacturing "Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 evidence has never been this easy to produce."
Precision Parts & Manufacturing "Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless."
Fintech & Payments "Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital."
Premium Winery "Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper."
Digital Banking "Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days."
Fintech & Payments "Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived."
E-Commerce & Organic "Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech."
Fintech & Payments "Prescriptions and medication management now run fully automatically. More time for our patients."
Pharma & Healthcare "Centuries-old documents are now digitally searchable. A milestone for our historical archives."
Religious Institution "Our caregivers finally have more time for residents instead of paperwork."
Care & Health "500,000+ records digitized. Our deputies now find all information instantly."
Government & Administration "Patient records management is now a breeze. Everything automatically captured and archived."
Medicine & Healthcare "Inheritance and estate documentation is now efficient and error-free."
Estate Services "Digital property management for all our residential complexes. Tenants and owners are thrilled."
Real Estate & Management "With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly."
Industry & Packaging "PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated."
Trades & Crafts "The documentation of our care services is now digital and automated. More time for our patients."
Care & Health "Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds."
Mechanical Engineering & Manufacturing "Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past."
Tax Advisory & Legal "Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived."
IT & Consulting 30sec
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