Redact |
AI-powered or manual anonymization – legally compliant and complete.
Two modes: AI detects automatically or you choose manually. 10 scenarios, White/Blacklist. Local processing – your data never leaves our EU servers.
Trusted by leading companies worldwide
Only official DMS
Redaction with Bounding Boxes
Manual or AI-powered – you decide
Two modes for every need: Manual for full control at a budget price, AI-Assisted for automatic PII detection. Both with Bounding Boxes, pixel-perfect redaction and permanent deletion.
Ultra AI
AI-powered PII detection
- AI-powered PII detection
- 50+ PII types automatically
- Bounding Boxes for pixel accuracy
- Text & image layer cleaned
- 10 predefined scenarios
- GDPR & FOIA compliant
- New PDF without extractable data
Ultra Pro AI
Advanced detection + custom rules
- Everything from Ultra, plus:
- White/Blacklist for custom rules
- Custom AI instructions (free text)
- Advanced PII detection
- Priority processing
- GDPR, FOIA, HIPAA compliant
- Complete audit trail
Ultra Pro Max AI
Highest precision · Enterprise-Grade
- Everything from Ultra Pro, plus:
- Highest AI precision
- Multi-document batch processing
- Extended audit trails
- Enterprise-grade SLA
- GDPR, FOIA, HIPAA, SOC 2
- Premium support
How AI redaction works
Upload document
PDF, scan or image
Redaction scenario
Or custom White/Blacklist
Redacted PDF
Legally compliant anonymized
How we compare
PII Redact in action
See how PaperOffice PII Redact works in practice — in this video.
For every document the right redaction
Invoices, contracts, patient records, HR documents, government files – our specialized LLMs automatically detect all sensitive data. Zero-Shot, no training required.
What sets PaperOffice Redaction
apart from others
True Pixel Redaction
Other tools only place black boxes over text. PaperOffice permanently deletes pixel data – no copy & paste, no PDF reader can restore the original data.
LLM + Bounding Boxes
Our LLMs locate every PII element precisely in the document with pixel coordinates. Only this enables true redaction – no guessing, no regex.
10 Ready Scenarios
GDPR Art. 15, FOIA request, HIPAA, external sharing – one click and all relevant data types are redacted. No configuration needed.
White & Blacklist
Full control: Define exactly what should be redacted and what should remain visible. Custom rules for every use case.
Zero-Shot Detection
No training, no samples, no templates. Send any document – the AI immediately detects all sensitive data.
50+ PII Data Types
Names, addresses, IBAN, tax IDs, health data, license plates, social security numbers and 45+ more types – automatically detected.
Text Layer Cleanup
Not just image redaction: The text layer is also cleaned. The new PDF contains no extractable original data.
Legally Compliant & Auditable
Complete audit trail: Which PII was detected, where in the document, which scenario was applied. Perfect for compliance proof.
AI-OCR always included
Our complete AI-OCR pipeline runs automatically: Text recognition in 139 languages, handwriting, tables – at no extra cost.
More than just redaction
Our anonymization platform masters specialized recognition tasks
Intelligent PII Detection
AI-based detection of all personally identifiable information – context-aware, not just pattern-based.
All Document Types
PDFs, scans, images, emails, forms – every format is supported.
Handwriting Recognition
Even handwritten PII is detected and redacted – notes, forms, signatures.
Batch Processing
Anonymize hundreds of documents at once – parallelized for maximum throughput.
Custom Redaction Rules
White/Blacklist, custom PII patterns, individual scenarios – full control over redaction.
Compliance Audit Trail
Complete documentation: which PII detected, where, when, which scenario. Perfect for auditors.
Overlay Redaction vs. Regex/Pattern-based vs. PaperOffice
Why true AI redaction with Bounding Boxes makes the difference
Overlay Redaction
Black boxes over text
- Visual only – text remains in PDF
- Copy & paste extracts data
- PDF readers show originals
- Not GDPR compliant
- No audit trail
Regex/Pattern-based
Pattern search for data formats
- Detects standard formats (IBAN, email)
- Fast processing
- No context understanding
- Misses unstructured PII
- High error rate on scans
PaperOffice AI Redaction
LLM + Bounding Boxes + Pixel Redaction
- AI-powered PII detection
- 50+ data types automatically
- Bounding Boxes for pixel accuracy
- Text AND image layer cleaned
- 10 ready scenarios
- White/Blacklist support
- 100% GDPR compliant
- Complete audit trail
Why Bounding Boxes are essential for redaction
Fake Redaction (without Bounding Boxes)
Insecure- Visual only – text remains in PDF
- Copy & paste extracts the data
- PDF readers show original text
- Not legally compliant – GDPR violation
Real Redaction (PaperOffice)
PaperOffice- Bounding Boxes locate every PII value
- Pixel-perfect redaction directly in image
- Text layer is also cleaned
- 100% legally compliant – GDPR conformant
One Click – Proper Redaction
Exactly the same scenarios as in the app. Each scenario automatically defines which PII types are redacted.
GDPR Subject Access (Art. 15)
Document for disclosure to data subject
All third-party data is redacted, the requester's data remains visible
External Sharing
Document for business partners/service providers
Private data is redacted, business data remains visible
Public Publication
Maximum anonymization for website/press
ALL personal data including sensitive Art. 9 GDPR categories are fully redacted
Legal Proceedings
Evidence with data protection for third parties
Parties involved remain visible, uninvolved third parties are redacted
Internal Audit
Compliance review with minimal data protection
Only highly sensitive Art. 9 data (health, religion, ethnicity) is redacted
Anonymous Application
Non-discriminatory recruiting compliant with equal opportunity laws
Photo, name, age, gender, origin, religion are redacted
Scientific Research
Anonymization with K-Anonymity for studies
Direct identifiers redacted, statistical data preserved
Financial Data Redaction
IBAN, account numbers, tax IDs
All bank details, IBANs, tax numbers are redacted
Contact Data Redaction
Names, addresses, phone, email
All contact information is redacted
Custom
Choose your own categories
Select exactly which data types should be redacted
Full Control Over Every Redaction
Three powerful tools for maximum precision — in one platform.
Whitelist – Do NOT Redact
Names, companies, or terms that should remain VISIBLE. Essential for GDPR Art. 15: The requester's data stays visible, only third parties are redacted.
Blacklist – ADDITIONALLY Redact
Terms that should ALWAYS be redacted – beyond automatic AI detection. Project codes, internal designations, confidential terms.
Custom AI Instructions
Free-text instructions directly to the AI. Define in natural language what should be redacted. Globally unique.
Choose Exactly What Gets Redacted
In Custom mode, select from 13 categories – exactly as in the app.
5 Colors for Every Requirement
Review Before Redacting
Our unique review workflow: The AI analyzes, you decide – for every single PII element.
Two paths to a redacted document
AI Analysis & Preview
The AI detects all PII elements and marks them with Bounding Boxes. You see exactly what will be redacted.
- Document is OCR-analyzed
- PII detected by LLM
- Bounding Boxes created
- Preview is generated
Interactive Review
Review every single redaction. Click PII elements on/off. See the AI reasoning for each detection.
- Every PII toggleable
- AI reasoning visible
- Category badges
- Page by page review
Final Redaction
Only after your confirmation are pixels permanently deleted. New, clean PDF without extractable original data.
- Pixel-perfect removal
- Text layer cleaned
- New PDF created
- Audit trail saved
Built for Every Industry
From legal departments to healthcare – our AI-powered redaction adapts to your compliance requirements.
Legal
Privileged document review, litigation support, and client confidentiality.
Healthcare
HIPAA compliance, patient record redaction, and research data anonymization.
Finance
Regulatory compliance, customer data protection, and audit documentation.
Public Administration
FOIA compliance, public records requests, and citizen data protection.
Manufacturing
Trade secret protection, supplier contracts, and employee data.
Insurance
Claims processing, policy documentation, and customer data protection.
Human Resources
Payroll, applications, and employee contracts securely anonymized.
Tax Advisory
Tax assessments, client data, and confidential financial reports anonymized.
# PII Redaction API
curl -X POST https://api.paperoffice.ai/v2/redact \
-H "Authorization: Bearer $API_KEY" \
-F "[email protected]" \
-F "scenario=gdpr_art15"
# Response
{
"status": "success",
"pii_found": 12,
"pii_redacted": 12,
"types": ["name", "address", "iban", "phone"],
"bounding_boxes": true,
"output_url": "https://..."
}API-First Redaction
RESTful API with simple parameters. Select scenario, upload document – done. Structured JSON result with complete PII report.
Your Data. Only with You.
EU Datacenter
100% own infrastructure in the EU. No US cloud, no US hyperscaler cloud.
Instant Deletion
Documents are deleted immediately after processing. RAM disk – no traces.
End-to-End Encryption
AES-256 at rest, TLS 1.3 in transit. Fully encrypted.
Certified ISO 27001 and SOC 2 Type II in certification. Interim audits available on request under NDA.
GDPR; SOC 2 Type II and ISO 27001 in certification; HIPAA compliant.
Everything about AI Redaction
How does PaperOffice ensure redaction is truly irreversible?
Which PII types are automatically detected?
What are the 10 scenarios and can I create my own?
How does redaction work on scanned documents?
Are my documents stored?
What does PII redaction cost and how is it billed?
Can PaperOffice detect handwritten PII?
What sets PaperOffice apart from standard anonymization tools?
What is the difference between manual and AI mode?
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Measurable customer success
Kumul Minerals Holdings Limited
The Challenge Printing Company Inc.
K60-Gitterrostsysteme GmbH & Co. KG
Ayuntamiento de Carrión de los Condes"Enterprise document management for all our mining operations. World class."
Mining & Resources "FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours."
Printing & Packaging "Technical documentation and order processing now run fully automatically."
Industry & Manufacturing "Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days."
Public Administration "Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients."
Health & Medicine "8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes."
Hospitality & Entertainment "Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated."
Regional Bank "Construction project documentation and compliance are now digital and traceable."
Construction & Real Estate "Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service."
Hospitality & Tourism "Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived."
Energy & Gas Stations "GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible."
Pharma & Labels "Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless."
Construction & Timber "Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product."
E-Commerce & Retail "Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past."
Logistics & Transport "Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders."
Logistics & Transport "Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital."
Logistics & Transport "Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero."
Printing & Packaging "Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital."
Packaging & Labels "Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally."
Construction & Real Estate "Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds."
Real Estate & Management "Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient."
Logistics & Freight "Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together."
E-Commerce & Packaging "Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen."
Laboratory & Medical Technology "Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless."
Regional Bank "Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible."
Steel Construction & Industry "Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists."
Pharma & Labels "KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential."
Fintech & Wealth Management "Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors."
Logistics & Transport "Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible."
Luxury & Jewelry "SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting."
Commercial Bank "Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents."
Private Bank "Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion."
Development Bank "Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless."
E-Commerce Logistics "CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally."
Precision Metal & Manufacturing "Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone."
GovTech & IT "Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless."
Specialty Steel & Industry "Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time."
Steel Construction & Manufacturing "Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier."
Precision Parts & Manufacturing "Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless."
Fintech & Payments "Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital."
Premium Winery "Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper."
Digital Banking "Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days."
Fintech & Payments "Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived."
E-Commerce & Organic "Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech."
Fintech & Payments "Prescriptions and medication management now run fully automatically. More time for our patients."
Pharma & Healthcare "Centuries-old documents are now digitally searchable. A milestone for our historical archives."
Religious Institution "Our caregivers finally have more time for residents instead of paperwork."
Care & Health "500,000+ records digitized. Our deputies now find all information instantly."
Government & Administration "Patient records management is now a breeze. Everything automatically captured and archived."
Medicine & Healthcare "Inheritance and estate documentation is now efficient and error-free."
Estate Services "Digital property management for all our residential complexes. Tenants and owners are thrilled."
Real Estate & Management "With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly."
Industry & Packaging "PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated."
Trades & Crafts "The documentation of our care services is now digital and automated. More time for our patients."
Care & Health "Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds."
Mechanical Engineering & Manufacturing "Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past."
Tax Advisory & Legal "Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived."
IT & Consulting Ready for GDPR-compliant redaction?
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