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Practical Guide Logistics and Transport
Signed delivery notes piling up in dispatch? Photographed at the consignee, already read in the office. This guide shows how drivers and warehouse staff capture delivery notes, CMR waybills and packing lists with the mobile app, and how PaperOffice files them per site, recognizes them and reads the shipment data, so your dispatch team reviews instead of retyping.
The file is available in English and German; you download the version in the language of this page. Free, no registration.
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MoreWhat's inside
- An evening in dispatch
- What holds documents up in logistics
- The process at a glance
- One Workspace per site
- Pairing smartphones
- Photographing at the consignee
- Splitting route batches
- Which freight papers PaperOffice recognizes
- The waybill agent
- Your own fields and automatic runs
- Reviewing remarks and gaps
- Finding and handing over a shipment
- What teams ask when they start
- Try it yourself in 45 minutes
- Read more
- Your first site in five days
- Checklist and start
Who it is for
Dispatch: You plan routes, answer customer questions and need every document on the same day. Warehouse and dock: You receive goods at the dock and record remarks and damage. Billing: You bill routes and subcontractors and wait for complete documents.
Key facts
- 20 pages, with a test package to try it yourself in 45 minutes
- Every site or client gets its own Workspace, with AI-DMS Ultra for handwriting and signatures.
- Drivers photograph the signed document with the mobile app right at the consignee. Without a connection, the scan waits on the device.
- The PDF AI-Splitter separates the evening's route batch into individual documents.
- AI-DMS recognizes waybills, delivery notes, packing lists and customs papers, and the IDP Agent “CMR / Waybill” reads the shipment data, every value with its source.
- Dispatch and billing stay in your TMS. PaperOffice delivers the fields by export or REST API.
Questions and answers
Frequently asked questions about this download
Does PaperOffice replace our TMS?
No. Transport, dispatch and billing stay in your TMS. PaperOffice captures, reads and organizes the documents and delivers the fields by export or REST API.
What happens without a connection?
The app keeps the scan in a queue on the device. As soon as there is a connection again, it uploads the scan to the selected Workspace on its own.
Does PaperOffice recognize signatures and remarks?
With AI-DMS Ultra, handwriting, signatures and stamps that were found appear in the “Overview” tab. For a clear yes or no, add a field of type Boolean to the agent. Whether a remark is a reservation is decided by a person.
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