Roastmarket GmbH
Roastmarket, Germany's largest online marketplace for specialty coffee, automated the management of supplier contracts, certificates, and customs documents for hundreds of roasters worldwide using PaperOffice AI.
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The Situation
Roastmarket collaborates with over 200 coffee roasters from 30+ countries. Each supplier brings their own contracts, organic certificates, certificates of origin, and customs documents.
The rapid growth of the e-commerce business led to an exponential increase in document volume. Manual management became a bottleneck.
Compliance requirements in the food trade require complete traceability of every product from the producer to the end customer.
We import coffee from over 30 countries. Each shipment has different customs documents, certificates, and certificates of origin. Managing this manually was no longer feasible.
Challenge & Solution
Challenges
- Document management for 200+ international suppliers
- Heterogeneous customs documents from 30+ countries of origin
- Organic certificates and certificates of origin with expiration dates
- Rapid company growth overwhelmed manual processes
- Food law compliance and traceability
Solutions with PaperOffice
- Automatic classification of supplier documents by type and origin
- AI-supported extraction of customs data and certificate information
- Automatic expiration monitoring for certificates with early warning system
- Product assignment via intelligent matching algorithms
- Dashboard for real-time supplier compliance status
The Implementation Process
Measurable Results
Before vs. After
Supplier contracts, certificates, and customs papers for hundreds of roasters worldwide are automatically captured and assigned to the correct product. Finally, we can focus on coffee.
Why PaperOffice?
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