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Engineering & Technical Services · Germany
Herrmann GmbH Engineering
Herrmann GmbH, a leading engineering office specializing in industrial plant planning, transformed their document-heavy workflows with AI-powered automation.
- 85%Faster processing
- 10,000+Documents/project
- 30%Time saved
- ISO 9001Audit records digital
Trust, verification & partnerships
Trust you can prove.
Verified in Claude and ChatGPT, certified to ISO/IEC 27001:2022
and the sole official DMS partner of QNAP and ASUSTOR.
ISO/IEC 27001:2022
In scope:
- Web, desktop & mobile apps
- REST API & MCP interfaces
- AI, document processing & workflows
- Datacenter & offsite backup
- Support, consulting & integration
- BYOS interfaces
Verified
Claude
Verified MCP connector.
Learn more Verified
ChatGPT
Verified MCP plugin.
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Since 2019
QNAP
Sole official DMS partner.
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Since 2024
ASUSTOR
Sole official DMS partner.
Learn more- EU datacenterLocations in the EU
- Access control & MFARoles and tenant isolation
- Audit trailFully traceable
- API + MCPOpen integration
- BYOSYour AI. Your data. Your control.
The Situation
As a mid-sized engineering firm with over 25 years of experience, Herrmann GmbH handles complex industrial projects involving thousands of technical documents per project - from CAD drawings to specifications, certifications, and correspondence.
The engineering team spent an estimated 30% of their time searching for documents, version-checking, and manually organizing project files. With projects spanning multiple years, maintaining document integrity was critical but increasingly difficult.
When a major automotive client required ISO 9001 compliant document management for a new production facility project, Herrmann GmbH knew they needed a modern solution.
Every engineering project generates 5,000-10,000 documents. Finding the right version of a drawing could take 20 minutes - time we couldn't bill to clients.
Challenge & Solution
Challenges
- 5,000-10,000 documents per project across multiple formats (CAD, PDF, Office)
- Version control nightmares with multiple revision cycles
- 20+ minute average search time for specific drawings
- ISO 9001 compliance requirements for automotive clients
- Collaboration issues between office and construction site teams
Solutions with PaperOffice
- AI-powered document classification for technical drawings and specs
- Automatic version control with revision history and comparison
- Mobile access for engineers on construction sites
- Automated ISO 9001 audit trails and documentation
Herrmann GmbH Engineering
The Implementation Process
Week 1
Workflow Analysis
Detailed mapping of existing document flows, CAD workflows, and compliance requirements.
Week 2-3
System Configuration
Custom folder structures and metadata schemas for technical documents.
Week 4
Data Migration
Migration of 50,000+ existing documents with AI-assisted classification and tagging.
Week 5-6
Training & Go-Live
Team training, parallel operation period, and full production rollout.
Herrmann GmbH Engineering
Measurable Results
85%
faster processing
10K+
Documents/project
ISO
9001 records digital
24/7
mobile access
Before vs. After
Metric
Before
After
Document Search Time
20 minutes
< 30 seconds
Version Conflicts/Month
15-20
0
Project Setup Time
2 days
2 hours
Audit Preparation
2 weeks
1 day
Remote Access
VPN only
Secure mobile app
PaperOffice transformed how we work. Our engineers now spend their time engineering, not searching for documents. The ISO compliance features alone saved us weeks of audit preparation.
Why PaperOffice?
ISO 9001 Document Control
Built-in audit trails, version control, and documentation for ISO 9001/14001 certification.
Version Control
Automatic versioning with visual comparison, approval workflows, and change tracking.
Modernize Your Engineering Office
Discover how PaperOffice helps engineering firms manage technical documentation efficiently.
