Your documents. |
A Workspace ensures logical separation of data, access rights, and Workspace types – so you maintain full control over who can view or edit which documents.
3 Workspace Types for every need. From temporary files to regulated industries – You decide how secure your documents should be.
Trusted by leading companies worldwide
Only official DMS
Your digital vault – tailored to every requirement.
A Workspace is your self-contained digital work environment within PaperOffice with its own documents, permissions, and individual AI configuration. Think of a high-security vault – each Workspace with its own lock.
Individual Protection Levels
Each Workspace can be configured with its own type – Standard, Business, or Compliance.
Precise Access Management
Separate passwords, 2FA, IP whitelists, and fine-grained ACL permissions – fully independently manageable for each Workspace.
Over 30 Industry Templates
Whether client, project, department, legal case or personnel file – use specialized Workspaces for every context, perfectly pre-structured.
Context-Aware AI
Customize AI document processing individually: Choose between Storage only, AI-DMS Basic, AI-DMS Premium, or AI-DMS Ultra – targeted per Workspace.
Workspaces in Practice – Solutions by Industry
Law Firms & Attorneys
1 Workspace = 1 Client or Legal Case
- Compliance type for court files
- Attorney-client privilege via ACL
- Forensic audit trail for full transparency
Healthcare
1 Workspace = 1 Patient or Practice
- 2FA mandatory and IP Whitelist (Compliance)
- Protection of special data (Art. 9 GDPR)
- ChunkTech™ 4096-Bit encryption
Tax Advisors & Accounting
1 Workspace = 1 Client or Fiscal Year
- WORM storage for GoBD (Business & Compliance)
- Deletion lock per GoBD requirements
- Qualified electronic timestamps
Real Estate
1 Workspace = 1 Property or Tenant
- Structured storage of plans & contracts
- Secure external access for tenants & partners
- AI-powered document classification
Industry & Commerce
1 Workspace = 1 Supplier or Project
- Management of delivery notes & orders
- Role-based team access (ACL)
- Workspace-specific API integrations
HR & Recruiting
1 Workspace = 1 Employee or Applicant
- Personnel files in Business Workspace
- Automated deletion cycles per GDPR
- Complete compliance documentation
Storage is always included.
Cloud or On-Premise – zero extra costs.
While other providers charge per GB per month, PaperOffice includes unlimited document storage in every plan. It doesn't matter whether your files reside in our EU Secure Cloud or on your own infrastructure.
Estimated market prices based on publicly available pricing models. Actual costs vary by provider, usage, and contract terms.
One Platform. Three Workspace Types.
Each Workspace in PaperOffice has its own type. Combine Standard, Business, and Compliance for different document classes – within a single account.
Individual per Workspace
Each Workspace can have a different type. Store drafts in Standard and regulated data in Compliance.
Upgrade Anytime
Start with Standard and upgrade to Business or Compliance at any time. Downgrade is not possible for Compliance reasons.
Compliance Built-In
GoBD, HGB, GDPR, ISO 27001 – choose the level that meets your regulatory requirements.
Security as Needed
From Standard to Compliance – You decide how secure your documents should be.
Workspace Standard
Temporary files, drafts, storage-only
- AES-256 Encryption
- RAMDisk Processing
- Whitelist ACL
- Permanent Deletion (no Trash)
- Plan Standard Processing Priority
Workspace Business
Contracts, Personnel Files, Financial Data
- Everything from Standard +
- Details & Additional Information
- Access Protection & External Sharing
- Workspace Trash & WORM Activation
- Workspace Password (optional)
- SMS or 2-Person Sharing (optional)
Workspace Compliance
Medical, Legal, Government, Regulated Industries
- Everything from Business +
- Hardware Encryption & HSM
- Chunk Encryption
- IP Whitelist & 2FA Mandatory
- Preview Watermarks & Protected PDF Delivery
- Protected Thumbnails (private / no-store)
Transparent. Fair. Degressive discounts.
The higher your plan, the cheaper Business and Compliance Workspaces become.
Degressive Discounts by Plan
Higher Plan = Larger Discount on Business and Compliance Workspaces.
| Plan | Discount | Business | Compliance |
|---|---|---|---|
| Starter | 0% | €10 | €40 |
| Plus | 0% | €10 | €40 |
| Professional | 20% | €8 | €32 |
| Corporate | 40% | €6 | €24 |
| Enterprise | 60% | €4 | €16 |
| Unlimited | 80% | €2 | €8 |
Verification Code
No access without verification.
The Workspace only opens after successful verification – via SMS or Authenticator app. For Compliance, sharing is mandatory.
Every access is traceable. Screenshots are useless.
Dynamic watermarks with username, timestamp, and session ID are overlaid on every document in real-time. Even if someone photographs the screen, the responsible person is immediately identifiable.
- Dynamic watermark with user data
- Session ID & timestamp embedded
- Anti-screenshot technology
- Forensic traceability
Inactive? Automatically locked.
When a user becomes inactive, the Workspace locks automatically. Configurable timeouts ensure no one accidentally retains access.
- Configurable: 5, 15, 30 minutes
- Immediate lock on session end
- Re-authentication via 2FA required
- Audit log of every lock/unlock action
Even with a server breach: Your data remains unreadable.
Every document is split into encrypted fragments and distributed across multiple storage nodes. Without all fragments and the master key, the document is completely useless.
- Proprietary chunk encryption
- Individual fragments are useless
- No single point of failure
- Available from Workspace Compliance
AI processing configurable per Workspace
Each Workspace can have its own AI-DMS mode – from pure storage to full AI processing. Billing is through the credit system, not the Workspace price.
Storage only
Storage only – no AI-DMS processing
AI-DMS Basic
OCR + Classification
AI-DMS Premium
OCR + AI-IDP + Embeddings
AI-DMS Ultra
Full AI Processing + Knowledge Graph
All Features at a Glance
Detailed comparison of all security features across all three Workspace types.
← Swipe to compare →
| Feature | Workspace Standard INKLUSIVE €0 | Workspace Business EMPFOHLEN €10 | Workspace Compliance HOCHSICHER €40 |
|---|---|---|---|
| Ideal for | Temporary files, drafts, storage-only | Contracts, Personnel Files, Financial Data | Medical, Legal, Government, Regulated Industries |
| Business Features | |||
| Details & Additional Information Contact, address, and metadata fields for business processes. | |||
| Default Document Type New documents can start with a predefined document type. | |||
| Access Protection Additional rules for opening and using this Workspace. | |||
| External Sharing Controlled access for external PaperOffice accounts. | Protected | ||
| Workspace Trash Deleted documents remain in the trash (Standard deletes permanently). | Permanent | ||
| Encryption | |||
| AES-256 Encryption Base encryption for all stored documents | |||
| Hardware-Encryption Additional hardware full-disk encryption of storage media | |||
| Hardware Security Module Keys stored in dedicated security hardware, never in RAM | |||
| RAMDisk Processing Processing in volatile memory only – no traces | |||
| Chunk Encryption Documents are distributed to multiple nodes as encrypted chunks. | |||
| Access Control | |||
| Workspace Password Workspace stays protected even if account is compromised | Optional | Mandatory | |
| Access Control (ACL) Fine-grained permissions per user/group | Whitelist | Whitelist | Whitelist + Blacklist |
| Two-Factor Authentication SMS/TOTP verification on every access | Optional | Mandatory | |
| IP-Whitelist Allow access only from specific IP addresses | |||
| Audit & Compliance | |||
| WORM Activation Write-once storage per document. | |||
| WORM Metadata Audit Metadata changes to WORM documents are logged. | WORM Only | WORM Only | |
| Document Protection & Proof | |||
| Preview Watermark Personalized watermarks in document previews. | |||
| User & Timestamp in Watermark Watermark shows user identity and access time. | |||
| QR Tracking in Previews Subtle QR markers for additional attribution. | |||
| Protected Thumbnail Delivery Temporary watermark thumbnails with private delivery. | Standard Cache | Standard Cache | Private / no-store |
| Watermarked PDF Downloads PDF downloads as personalized watermark copies. | |||
| Raw Preview Protection Previews only as protected watermark view. | |||
Where Should Your Documents Reside?
You decide – we adapt. Cloud or On-Premise, the choice is yours.
PaperOffice Secure Cloud
Our own EU data centers. no US hyperscaler cloud. 100% data sovereignty.
- Tier-3 Datacenter
- 2.5 Gbit per server
- Automatic backups
- Zero-setup, ready to go
- 100% green energy
- 24/7 Monitoring
On-Premise / BYOD
Full control. Your infrastructure, your rules.
- SSH/SFTP Storage Mount
- Primary + Secondary = Redundancy
- Auto-Crawling & Indexing
- Import or In-Place Processing
- Your own NAS (QNAP, ASUSTOR, Synology)
- Full data sovereignty
Up and running in 3 simple steps
Connect your storage, let PaperOffice do the rest – fully automated.
Connect Your Storage
Link your existing NAS, server, or cloud storage via SSH/SFTP. Works with QNAP, Synology, ASUSTOR, and any SSH-capable device.
Automatic Crawling & Indexing
PaperOffice automatically discovers, crawls, and indexes all your documents. AI classification, OCR, and metadata extraction – fully automated.
Secure & Redundant
Optionally add a secondary storage for automatic redundancy. All data encrypted with your chosen security tier – zero extra cost.
Who Needs Which Tier?
Find the right Workspace type for your industry and document types.
Small Business / Freelancer
Workspace StandardGeneral document storage, drafts, notes. Perfect for getting started.
HR & Legal Departments
Workspace BusinessEmployment contracts, NDAs, salary data. Requires access control and audit trails.
Finance & Accounting
Workspace ComplianceInvoices, tax documents, annual reports. GoBD-compliant archiving with WORM.
Frequently Asked Questions
Everything you need to know about Workspaces and Workspace types.
Can I use different Workspace types in the same account?
Can I downgrade a Workspace type?
Why can't my documents be compromised – even if a server is hacked?
How does WORM storage protect me during a tax audit?
Do I need to host my own servers?
Is PaperOffice GDPR compliant?
Does storage really cost €0 – what's the catch?
Is there a limit on documents or storage space?
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Measurable customer success
Kumul Minerals Holdings Limited
The Challenge Printing Company Inc.
K60-Gitterrostsysteme GmbH & Co. KG
Ayuntamiento de Carrión de los Condes"Enterprise document management for all our mining operations. World class."
Mining & Resources "FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours."
Printing & Packaging "Technical documentation and order processing now run fully automatically."
Industry & Manufacturing "Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days."
Public Administration "Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients."
Health & Medicine "8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes."
Hospitality & Entertainment "Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated."
Regional Bank "Construction project documentation and compliance are now digital and traceable."
Construction & Real Estate "Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service."
Hospitality & Tourism "Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived."
Energy & Gas Stations "GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible."
Pharma & Labels "Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless."
Construction & Timber "Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product."
E-Commerce & Retail "Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past."
Logistics & Transport "Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders."
Logistics & Transport "Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital."
Logistics & Transport "Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero."
Printing & Packaging "Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital."
Packaging & Labels "Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally."
Construction & Real Estate "Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds."
Real Estate & Management "Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient."
Logistics & Freight "Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together."
E-Commerce & Packaging "Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen."
Laboratory & Medical Technology "Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless."
Regional Bank "Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible."
Steel Construction & Industry "Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists."
Pharma & Labels "KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential."
Fintech & Wealth Management "Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors."
Logistics & Transport "Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible."
Luxury & Jewelry "SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting."
Commercial Bank "Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents."
Private Bank "Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion."
Development Bank "Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless."
E-Commerce Logistics "CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally."
Precision Metal & Manufacturing "Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone."
GovTech & IT "Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless."
Specialty Steel & Industry "Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time."
Steel Construction & Manufacturing "Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier."
Precision Parts & Manufacturing "Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless."
Fintech & Payments "Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital."
Premium Winery "Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper."
Digital Banking "Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days."
Fintech & Payments "Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived."
E-Commerce & Organic "Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech."
Fintech & Payments "Prescriptions and medication management now run fully automatically. More time for our patients."
Pharma & Healthcare "Centuries-old documents are now digitally searchable. A milestone for our historical archives."
Religious Institution "Our caregivers finally have more time for residents instead of paperwork."
Care & Health "500,000+ records digitized. Our deputies now find all information instantly."
Government & Administration "Patient records management is now a breeze. Everything automatically captured and archived."
Medicine & Healthcare "Inheritance and estate documentation is now efficient and error-free."
Estate Services "Digital property management for all our residential complexes. Tenants and owners are thrilled."
Real Estate & Management "With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly."
Industry & Packaging "PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated."
Trades & Crafts "The documentation of our care services is now digital and automated. More time for our patients."
Care & Health "Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds."
Mechanical Engineering & Manufacturing "Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past."
Tax Advisory & Legal "Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived."
IT & Consulting Ready to secure your documents?
Start with our Secure Cloud – upgrade to Business or Compliance anytime.