Scan, Sign & AI Chat
Mobile App
The mobile app pairs with your account via QR code and brings scanner, signature, chat and documents to your phone.
Sign PDF
Draw, type or upload your signature and put it exactly where it belongs – on one page or on all of them.
- No installation
- Draw, type or image
Sign PDF
Draw, type or upload your signature.
Your signature is added to the PDF as an image (a visible signature). This is not a qualified or advanced electronic signature: there is no identity check and no certificate.
This PDF contains a digital signature. Any change to the file – including an added signature – means that this signature can no longer be verified successfully afterwards.
Create your signature
Pick the script font you like best.
Sign on white paper and take the photo straight from above. At most 15 MB.
Choose what to place
Place it on the page
First create a signature or choose “Date”. Then click or tap the spot in the document.
Your files are only used for this tool and are deleted automatically afterwards.
Sign a PDF in three steps
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Choose your PDF
Drop the PDF file into the box or choose it. Open protected files with their password.
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Create your signature
Draw with your mouse, finger or stylus, type your name or upload a photo of your signature.
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Place it and save
Click the right spot, adjust position and size, then download the signed PDF.
Sign a PDF online
A visible signature, not a certificate-based signature
The tool places your signature on the page as an image – just as if you had signed a printout and scanned it again. It does not check who is signing and creates neither a certificate nor a log. That means it is not a qualified or advanced electronic signature.
For forms, delivery notes, acceptance reports or internal approvals, a visible signature is often all you need. If you are unsure which form your document requires, check before you sign.
Three ways to sign
- Draw: with your mouse, finger or stylus – pressure and speed give the line a natural look
- Type: your name in a script font of your choice
- Image: a photo or scan of your signature, with the white background removed if you like
- Optionally add the date as text, for example below your signature
Good to know
The signature lands exactly where you see it in the preview – also on rotated or cropped pages. With “Add to all pages” you put your initials on every page in one step, at the same distance from the edge.
Your signature is only used for this document and is not stored.
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All PaperOffice ToolsFAQ
Questions about signing PDFs
Is this an electronic signature with a certificate?
No. The tool adds your signature as an image. It does not verify anyone's identity and creates no certificate – it is not a qualified or advanced electronic signature. Signatures with SMS code, audit trail and certificate are available with PaperOffice Sign as a simple electronic signature (SES) under eIDAS.
What happens to my PDF and my signature?
Both are only used for this tool and are deleted automatically afterwards. Your signature is not stored.
Can I add several signatures or initials?
Yes. You can create several signatures, place each one as often as you like and, for example, put your initials on every page with “Add to all pages”. You can add the date as text, too.
Can I use a photo of my signature?
Yes, as a PNG or JPG. Sign on white paper and take the photo straight from above. If you like, the tool removes the white background so that only the lines appear on the document.
Can I sign password-protected PDFs?
Yes, if you know the password. Enter it right in the file list. The signed file is saved without password protection.
More with PaperOffice AI
When other people need to sign
PaperOffice Sign in the AI-DMS sends signature requests, confirms signers with an SMS code and files the signed PDF with its certificate right next to the document.
- Simple electronic signature (SES) under eIDAS with SMS code
- Signature image, audit trail and certificate
- Signing link for signers, also on mobile and without an account
- Reminders and several signers in a fixed order
