Our AI can |
From medical letter to billing – GDPR compliant in seconds.
Document AI • Vision AI • Voice AI • Agent AI • Security AI – one platform.
Healthcare Pharma in action
See how PaperOffice Healthcare Pharma works in practice — in this video.
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SUPER TRUST
The world’s exclusive sole DMS partner for QNAP and ASUSTOR.
Dedicated landing pages, direct integration, data stays on your NAS.
QNAP
Sole official DMS partner for QNAP NAS — documents stay on your device, AI runs through PaperOffice.
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ASUSTOR
Sole official DMS partner for ASUSTOR NAS — BYOS, on-premises and full control over where data lives.
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Why healthcare relies on
AI automation
Document flood
Medical letters, findings, referrals, prescriptions – practices and clinics are drowning in paper. Manual digitization ties up valuable resources.
Privacy requirements
Patient data is subject to strictest regulations. GDPR, HIPAA and medical guidelines require complete documentation and anonymization.
Time pressure
Doctors spend up to 40% of their time on documentation instead of patients. Every minute counts – for better care.
Billing complexity
CPT, ICD, DRG – medical billing systems are highly complex. Errors cost money and time in rework.
Manual vs. PaperOffice AI
Manual documentation
- 40% of work time on documentation
- Manual transfer of findings
- Looking up ICD-10 codes
- Error-prone billing
- No automatic anonymization
- Media breaks between systems
PaperOffice AI
- 90% less documentation time
- Automatic finding extraction
- AI-powered ICD-10 assignment
- 100% billing accuracy
- One-click PII anonymization
- Seamless HIS/EHR integration
AI prescription analysis in real-time
See how PaperOffice AI analyzes an international prescription – automatic language detection, medication extraction and classification.
Hydroquinone 4%
Kojic Acid 3%
Tretinoin 0.025%
Hydrocortisone 1%
Tranexamic Acid 4%
O/W Emulsion qs 60g
AI Analysis Result
0.8sAI diagnosis recognition
Detected indication: Melasma treatment
Treatment approach: Kligman formula (modified)
Treatment duration: 12 weeks
{
"document_type": "private_prescription",
"language": "en",
"confidence": 0.997,
"prescription_id": "Rx-2024-847291",
"compound_formula": {
"type": "magistral_preparation",
"ingredients": [
{"name": "Hydroquinone", "concentration": "4%"},
{"name": "Kojic Acid", "concentration": "3%"},
{"name": "Tretinoin", "concentration": "0.025%"},
{"name": "Hydrocortisone", "concentration": "1%"},
{"name": "Tranexamic Acid", "concentration": "4%"}
],
"base": "O/W emulsion",
"quantity": "60g"
},
"prescriber": {
"name": "Dr. Sarah Johnson, MD",
"license": "CA-MD-847291",
"specialty": "Dermatology"
},
"icd10_suggested": ["L81.1", "L81.4"],
"validation": {
"signature": true,
"license_verified": true,
"concentrations_safe": true
}
} One platform for
all healthcare
Medical letter processing
Automatic extraction of diagnoses, therapies and medications from incoming medical letters.
- Diagnoses → ICD-10 mapping
- Treatment plan extraction
- Automatic EHR integration
Prescription digitization
Insurance prescriptions, private prescriptions and controlled substance prescriptions fully automated capture and validate.
- Drug code recognition & validation
- Drug interaction check
- Pharmacy connection
Lab result integration
Automatically extract lab values, detect abnormal values and transfer to patient record.
- Reference value comparison
- Trend analysis
- Flag critical values
Billing automation
Automate CPT, ICD and DRG coding, avoid billing errors.
- Automatic code assignment
- Plausibility check
- Optimize insurance billing
Patient admission
Digitize and structure admission forms, insurance cards and consent forms.
- Read insurance card data
- Transfer master data
- Archive consent forms
AI document anonymization
Redact patient data HIPAA & GDPR compliant – for research, second opinions, exchange or scientific studies.
- Scientific research (K-anonymity)
- Public publication
- HIPAA-compliant mode
- Preview or fully automated
PDF AI-Splitter
Automatically split patient record stacks and lab result collection PDFs and name them intelligently.
- Up to 3,000 pages/stack
- LLM-based file naming
- Auto-sorting into patient record
Automated practice workflows
Define rules that trigger automatically – from findings distribution to reminders for due preventive examinations.
Document receipt
Medical letter via e-fax, email or scan
AI classification
Document type automatically recognized
Data extraction
Diagnoses, medication, findings
EHR integration
Automatically to patient record
Doctor notification
Immediately for critical findings
AI assistants for daily practice
Autonomous agents that handle appointment scheduling, patient inquiries and prescription orders 24/7.
Phone Agent
Answers calls, schedules appointments and answers common questions – in natural language.
Chat Agent
Website widget for patients. Answers questions about opening hours, prescription orders and more.
Voice Dictation
Dictate medical letters – the AI transcribes, structures and formats automatically.
Knowledge Agent
Searches guidelines, specialist information and patient records – and delivers precise answers.
All medical document types covered
Highest privacy standards for patient data
Patient data requires special protection. PaperOffice meets all relevant privacy and security requirements.
HIPAA-Compliant
Meets strict US healthcare privacy regulations.
GDPR compliant
Full compliance with EU General Data Protection Regulation.
Healthcare compliant
Meets healthcare association requirements.
ISO 27001 ISO 27001 and SOC 2 Type II in certification. Interim audits available on request under NDA.
Certified information security management system.
EU Datacenter
Patient data remains in our EU datacenters. GDPR+ compliant.
End-to-end encryption
AES-256 encryption for all data – in transit and at rest.
Seamless connection to your practice software
Mining & Resources Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
Printing & Packaging The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
Industry & Manufacturing K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Public Administration Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Health & Medicine Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Hospitality & Entertainment Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
Regional Bank PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
Construction & Real Estate IDC Construcción
Construction project documentation and compliance are now digital and traceable.
Hospitality & Tourism The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Energy & Gas Stations Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Pharma & Labels Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Construction & Timber Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
E-Commerce & Retail Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Logistics & Transport Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Logistics & Transport Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Logistics & Transport Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Printing & Packaging Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Packaging & Labels Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Construction & Real Estate Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Real Estate & Management Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
Logistics & Freight CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
E-Commerce & Packaging Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Laboratory & Medical Technology Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Regional Bank Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Steel Construction & Industry Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
Pharma & Labels IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Fintech & Wealth Management Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Logistics & Transport Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Luxury & Jewelry Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Commercial Bank Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Private Bank Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
Development Bank BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
E-Commerce Logistics Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Precision Metal & Manufacturing Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
GovTech & IT Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Specialty Steel & Industry Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Steel Construction & Manufacturing Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Precision Parts & Manufacturing Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Fintech & Payments Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Premium Winery Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Digital Banking Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Fintech & Payments Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
E-Commerce & Organic Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Fintech & Payments Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
Pharma & Healthcare HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Religious Institution Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Care & Health Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Government & Administration Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Medicine & Healthcare Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Estate Services Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
Real Estate & Management El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Industry & Packaging Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Trades & Crafts Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Care & Health Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Mechanical Engineering & Manufacturing Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Tax Advisory & Legal Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
IT & Consulting Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Ready for the future of healthcare?
Start today with PaperOffice AI – free and without obligation. Experience how AI relieves your practice.
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