Our AI can |
From medical letter to billing – GDPR compliant in seconds.
Document AI • Vision AI • Voice AI • Agent AI • Security AI – one platform.
Trusted by leading companies worldwide
Only official DMS
Why healthcare relies on
AI automation
Document flood
Medical letters, findings, referrals, prescriptions – practices and clinics are drowning in paper. Manual digitization ties up valuable resources.
Privacy requirements
Patient data is subject to strictest regulations. GDPR, HIPAA and medical guidelines require complete documentation and anonymization.
Time pressure
Doctors spend up to 40% of their time on documentation instead of patients. Every minute counts – for better care.
Billing complexity
CPT, ICD, DRG – medical billing systems are highly complex. Errors cost money and time in rework.
Manual vs. PaperOffice AI
Manual documentation
- 40% of work time on documentation
- Manual transfer of findings
- Looking up ICD-10 codes
- Error-prone billing
- No automatic anonymization
- Media breaks between systems
PaperOffice AI
- 90% less documentation time
- Automatic finding extraction
- AI-powered ICD-10 assignment
- 100% billing accuracy
- One-click PII anonymization
- Seamless HIS/EHR integration
AI prescription analysis in real-time
See how PaperOffice AI analyzes an international prescription – automatic language detection, medication extraction and classification.
Hydroquinone 4%
Kojic Acid 3%
Tretinoin 0.025%
Hydrocortisone 1%
Tranexamic Acid 4%
O/W Emulsion qs 60g
AI Analysis Result
0.8sAI diagnosis recognition
Detected indication: Melasma treatment
Treatment approach: Kligman formula (modified)
Treatment duration: 12 weeks
{
"document_type": "private_prescription",
"language": "en",
"confidence": 0.997,
"prescription_id": "Rx-2024-847291",
"compound_formula": {
"type": "magistral_preparation",
"ingredients": [
{"name": "Hydroquinone", "concentration": "4%"},
{"name": "Kojic Acid", "concentration": "3%"},
{"name": "Tretinoin", "concentration": "0.025%"},
{"name": "Hydrocortisone", "concentration": "1%"},
{"name": "Tranexamic Acid", "concentration": "4%"}
],
"base": "O/W emulsion",
"quantity": "60g"
},
"prescriber": {
"name": "Dr. Sarah Johnson, MD",
"license": "CA-MD-847291",
"specialty": "Dermatology"
},
"icd10_suggested": ["L81.1", "L81.4"],
"validation": {
"signature": true,
"license_verified": true,
"concentrations_safe": true
}
} One platform for
all healthcare
Medical letter processing
Automatic extraction of diagnoses, therapies and medications from incoming medical letters.
- Diagnoses → ICD-10 mapping
- Treatment plan extraction
- Automatic EHR integration
Prescription digitization
Insurance prescriptions, private prescriptions and controlled substance prescriptions fully automated capture and validate.
- Drug code recognition & validation
- Drug interaction check
- Pharmacy connection
Lab result integration
Automatically extract lab values, detect abnormal values and transfer to patient record.
- Reference value comparison
- Trend analysis
- Flag critical values
Billing automation
Automate CPT, ICD and DRG coding, avoid billing errors.
- Automatic code assignment
- Plausibility check
- Optimize insurance billing
Patient admission
Digitize and structure admission forms, insurance cards and consent forms.
- Read insurance card data
- Transfer master data
- Archive consent forms
AI document anonymization
Redact patient data HIPAA & GDPR compliant – for research, second opinions, exchange or scientific studies.
- Scientific research (K-anonymity)
- Public publication
- HIPAA-compliant mode
- Preview or fully automated
PDF AI-Splitter
Automatically split patient record stacks and lab result collection PDFs and name them intelligently.
- Up to 3,000 pages/stack
- LLM-based file naming
- Auto-sorting into patient record
Automated practice workflows
Define rules that trigger automatically – from findings distribution to reminders for due preventive examinations.
Document receipt
Medical letter via e-fax, email or scan
AI classification
Document type automatically recognized
Data extraction
Diagnoses, medication, findings
EHR integration
Automatically to patient record
Doctor notification
Immediately for critical findings
AI assistants for daily practice
Autonomous agents that handle appointment scheduling, patient inquiries and prescription orders 24/7.
Phone Agent
Answers calls, schedules appointments and answers common questions – in natural language.
Chat Agent
Website widget for patients. Answers questions about opening hours, prescription orders and more.
Voice Dictation
Dictate medical letters – the AI transcribes, structures and formats automatically.
Knowledge Agent
Searches guidelines, specialist information and patient records – and delivers precise answers.
All medical document types covered
Highest privacy standards for patient data
Patient data requires special protection. PaperOffice meets all relevant privacy and security requirements.
HIPAA-Compliant
Meets strict US healthcare privacy regulations.
GDPR compliant
Full compliance with EU General Data Protection Regulation.
Healthcare compliant
Meets healthcare association requirements.
ISO 27001
Certified information security management system.
EU Datacenter
Patient data remains in our EU datacenters. GDPR+ compliant.
End-to-end encryption
AES-256 encryption for all data – in transit and at rest.
Seamless connection to your practice software
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Ready for the future of healthcare?
Start today with PaperOffice AI – free and without obligation. Experience how AI relieves your practice.
No credit card · Unlimited free testing · GDPR compliant