Define
Name, duration, buffer before and after, minimum lead time, appointments per day, availability windows, location or mode such as video, phone or on site, color for the calendar view.
Meeting Types · AI-DMS module
One type per occasion. Rules instead of questions.
Meeting types are the templates Calendar AI and agents use to create appointments from document deadlines.
Duration, buffer, lead time, daily limit, location and color per type. One template for agent and booking page.
No credit card Part of Calendar AI No second calendar tool
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How it works
Define, assign, let them book.
You describe once what an appointment looks Agents and booking page stick to it, without asking.
Assign
Which agents may use the type and for which occasions: follow-up on a contract deadline, demo after an inquiry, support session after a ticket. Optionally release it on the public booking page.
Let them book
Calendar AI detects the deadline in the document, the agent proposes an appointment by the rules of the type, the calendar stays consistent. Customers book the same templates on the booking page.
Where meeting types apply
- Web app Create types, maintain availability and limits.
- Agents Chat, phone and ticket agents book by the rules of the type.
- Booking page Customers pick released types themselves.
Capabilities
Everything an appointment needs to know.
Defined once, respected everywhere.
- Appointment templates
Follow-up call, demo, workshop, support session or your own types.
- Duration
Fixed length per type, from short callbacks to multi-hour workshops.
- Buffer
Time before and after the appointment so agents do not book back to back.
- Limits
Appointments per day, minimum lead time and slot limits against overbooking.
- Availability
Time windows per type, independent of general calendar availability.
- Color coding
Every type with its own color in Calendar AI.
- Location and mode
Video, phone or on site, with address or dial-in.
- Document context
Types are tied to occasions from documents: deadlines, quotes, tickets.
Security and compliance
Appointments stay in the system.
Meeting types, appointments and bookings are stored in our own EU data centers. The booking page shows only released types and free slots, no internal details.
EU data centerISO 27001SOC 2 Type IIGDPR
Security and compliance Location
Calendar data in EU data centers, encrypted at rest.
Booking page
Only released types and slots visible, no names of other appointments.
Access
Roles for calendar maintenance, agents book only assigned types.
Traceability
Every booking with trigger, agent or user and time.
Frequently asked questions
Questions about meeting types
Why do I need meeting types?
So agents may create appointments without someone checking every booking. The type defines duration, buffer, lead time, limits and location. Calendar AI and the booking page follow it.
Is this a replacement for Calendly or Outlook?
No. Meeting types are a configuration layer of Calendar AI for appointments from document context. Your existing calendar stays, the booking page is an optional channel.
Which rules can I set per type?
Duration, buffer before and after, minimum lead time, appointments per day, availability windows, location or mode and color.
How do agents use the types?
When Calendar AI detects an occasion in a document, for example a contract deadline, the responsible agent proposes an appointment by the assigned type. Chat, phone and ticket agents use the same rules.
Can customers book themselves?
Yes, if you release a type on the public booking page. Customers see only free slots of that type.
Is there an API?
Meeting types are maintained in the app. Deadlines from documents are available through the analytics API, the templates themselves currently have no public API.
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90%
compliance rate
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faster print approvals
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efficiency increase
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faster processing
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Printing & Packaging "Technical documentation and order processing now run fully automatically."
Industry & Manufacturing "Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days."
Public Administration "Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients."
Health & Medicine "8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes."
Hospitality & Entertainment "Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated."
Regional Bank "Construction project documentation and compliance are now digital and traceable."
Construction & Real Estate "Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service."
Hospitality & Tourism "Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived."
Energy & Gas Stations "GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible."
Pharma & Labels "Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless."
Construction & Timber "Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product."
E-Commerce & Retail "Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past."
Logistics & Transport "Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders."
Logistics & Transport "Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital."
Logistics & Transport "Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero."
Printing & Packaging "Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital."
Packaging & Labels "Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally."
Construction & Real Estate "Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds."
Real Estate & Management "Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient."
Logistics & Freight "Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together."
E-Commerce & Packaging "Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen."
Laboratory & Medical Technology "Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless."
Regional Bank "Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible."
Steel Construction & Industry "Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists."
Pharma & Labels "KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential."
Fintech & Wealth Management "Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors."
Logistics & Transport "Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible."
Luxury & Jewelry "SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting."
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E-Commerce Logistics "CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally."
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GovTech & IT "Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless."
Specialty Steel & Industry "Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time."
Steel Construction & Manufacturing "Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier."
Precision Parts & Manufacturing "Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless."
Fintech & Payments "Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital."
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Fintech & Payments "Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived."
E-Commerce & Organic "Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech."
Fintech & Payments "Prescriptions and medication management now run fully automatically. More time for our patients."
Pharma & Healthcare "Centuries-old documents are now digitally searchable. A milestone for our historical archives."
Religious Institution "Our caregivers finally have more time for residents instead of paperwork."
Care & Health "500,000+ records digitized. Our deputies now find all information instantly."
Government & Administration "Patient records management is now a breeze. Everything automatically captured and archived."
Medicine & Healthcare "Inheritance and estate documentation is now efficient and error-free."
Estate Services "Digital property management for all our residential complexes. Tenants and owners are thrilled."
Real Estate & Management "With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly."
Industry & Packaging "PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated."
Trades & Crafts "The documentation of our care services is now digital and automated. More time for our patients."
Care & Health "Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds."
Mechanical Engineering & Manufacturing "Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past."
Tax Advisory & Legal "Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived."
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