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Practical Guide Contract Management
Contracts in binders, deadlines in your head? From now on, contract end dates sit on a timeline. This guide shows how PaperOffice brings in your contract stock, reads clauses as fields with their source, and shows end dates in order, so your team decides instead of searching.
The file is available in English and German; you download the version in the language of this page. Free, no registration.
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MoreWhat's inside
- The invoice nobody expected
- What slows contracts down day to day
- The process at a glance
- One Workspace for contracts
- Bringing in and classifying contracts
- Creating the contract agent
- Testing before the stock arrives
- Every new contract gets read
- Bringing in older contracts
- Contract end dates on the timeline
- Amendments, termination notices and search
- Signing and handing over
- What teams ask when they start
- Try it yourself in 45 minutes
- Read more
- Your first result in five days
- Checklist and start
Who it is for
Purchasing: You negotiate contracts and need terms and deadlines at a glance. Administration and office: You receive contracts, file them and keep the stock up to date. Site and team leads: You want to know which contracts affect your area.
Key facts
- 20 pages, with a test package to try it yourself in 45 minutes
- All contracts sit in one Workspace with AI-DMS Premium; rights apply per user group.
- Contracts come in by upload, smartphone, scanner or ZIP import. AI-DMS detects the contract type.
- An IDP Agent reads term, notice period and renewal as fields, each with its source in the original.
- The timeline sorts contracts by their “Valid until” date, grouped by month.
- If an amendment or termination notice states the contract number, the Knowledge Graph links it to the contract. New contracts go out for signature with PaperOffice Sign.
Questions and answers
Frequently asked questions about this download
Do we need a template for each contract type?
You describe the fields in plain words or start from “Analyze Legal Document”. The IDP Agent reads by content, so one agent can read maintenance, cleaning and lease contracts. Test with your own samples.
How do we see what ends soon?
On the timeline with the “Valid until” date field, grouped by month. The latest end date is at the top, the coming months further down; clicking a marked day in the calendar on the right jumps to its group. The notice period sits on the contract as a field, with its source.
Does this work with old paper contracts?
Yes. Text recognition reads scans and photos, and the IDP Agent then reads the fields as it would from a digital PDF. You bring in the stock as a ZIP with the import wizard.
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