Paperless-ngx
- Paperless-ngx: open-source DMS you operate yourself. Filing and search are strong — operations, updates and compliance building blocks stay with you.
vs Paperless-ngx
PaperOffice AI vs Paperless-ngx
Paperless-ngx self-host vs. managed: field extraction, WORM and rights — without your own server — 69 types.
At a glance
- WORM + Legal Holdtamper-evident
- 69ready document types
- Full-text +semantic search
- 300+API/MCP tools
- from €6.00per 1,000 pages
Made for real business. Not for hype.
From inbox to archive
Product UI from August 5, 2026 · from €6 per 1,000 pages
-
1 · Workspace
Document list with fields, preview and confidence — Pristine demo universe.
-
2 · Workflow / HITL
Approval queue with approve, reject and escalate in the same job path.
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3 · Compliance / WORM
Retention, legal hold and revision on the document — deletion blocked.
In the same account
More than extraction
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Extract
AI OCR with bounding boxes — 69 types, fields with location.
from €6 per 1,000 pages
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HITL review
Seamless in the job path — task and document also on mobile.
Web + Mobile
-
Sign
SES signatures from the same credit balance.
SES from the balance
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WORM archive
Audit-proof filing and audit trail.
included
Comparison table
No public price list for Paperless-ngx in this comparison — billing model only, without list amounts (as of 08/2026).
| Criterion | PaperOffice | Paperless-ngx |
|---|---|---|
| Bounding boxes (word/line level) | Yes (word/line level, Surya OCR) | n/a |
| Sandwich PDF / searchable archive PDF | Yes — searchable archive PDF | n/a |
| Click-to-evidence / visual validation (HITL) | Yes — click-to-evidence / HITL | n/a |
| Structured IDP fields (ready types) | 69 ready document types incl. DATEV/ZUGFeRD/XRechnung | OCR + tags/metadata rather than ready structured IDP field types |
| DMS/archive included (WORM, audit, legal hold) | Yes — WORM, audit trail, legal hold | DMS core — WORM/GoBD not in core feature set |
| Native MCP server (tool count) | Yes — 300+ API/MCP Tools | n/a |
| Pricing model | One credit balance for all features: from €6.00–€60.00 per 1,000 pages by quality tier | Paperless-ngx is open source: no list prices; cost is hosting, operations and optional support |
| List price per 1,000 pages | Basic €20.00 / Premium €60.00 / Ultra €200.00 per 1,000 pages (2/6/20¢) | no public list prices |
| Billing | from €6.00 per 1,000 pages (Elite) — same scale on every tier | n/a |
| NAS integration | Sole official DMS partner for QNAP and ASUSTOR | n/a |
No reliable public pricing page for Paperless-ngx is recorded in this comparison (as of 08/2026).
Self-hosting TCO: server cost + admin hours (updates, consume folder, backup) vs PaperOffice at public credit rates/page without ops load.
Paperless-ngx is a trademark of its respective owner. PaperOffice is not affiliated with or endorsed by Paperless-ngx. Competitor details are based on publicly available sources (as of 08/2026) and are provided without warranty.
Pricing model with qualification tiers
Our prices are public — including partner terms.
Unit: Price per 1,000 pages
| Tier | Elite Partner (−70%) | Partner (−40%) | Enduser |
|---|---|---|---|
| Basic | €6.00 | €12.00 | €20.00 |
| Premium | €18.00 | €36.00 | €60.00 |
| Ultra | €60.00 | €120.00 | €200.00 |
Billing is internal in credits; amounts follow the selected currency (base: list price).
Elite terms after qualification — criteria and program are public: Pricing · Partner program
When is Paperless-ngx the better choice?
Anyone who enjoys self-hosting, is technically proficient and needs neither GoBD/WORM nor field extraction has a great free tool in Paperless-ngx — community and Docker setup are strong.
When managed operations, GoBD/WORM and IDP fields matter, PaperOffice is the better fit.
Trusted by leading companies worldwide
Key differences
PaperOffice AI
- Document platform with API: result in the archive, one credit balance, hosted in the EU, MCP for AI agents.
Three decision axes
1
What happens to the result?
The result from Paperless-ngx stays in that product context. PaperOffice keeps extraction and archive on the same document.
2
Contracts & billing
Paperless-ngx is free to self-host — GoBD/WORM and managed operations sit with the operator. Extraction or signature can have their own contracts. PaperOffice combines this in one account.
3
Where do your data run?
Paperless-ngx stores and organizes files in its own model — residency depends on edition and hosting. PaperOffice runs its own EU servers and keeps extraction plus audit-proof filing together.
Integrated in minutes
- Copy llms-full.txt
https://api.paperoffice.ai/latest/docs/llms-full.txt - Paste into Claude, Cursor or your agent
- Say what you want to build — the agent delivers the finished integration.
Or connect directly: MCP server for Claude, Cursor and ChatGPT →
Migration in 3 steps
Import & Migration API — documented in llms-full.txt.
01
Capture consume/export from Paperless
Prepare documents from consume folders or export for PaperOffice import; calculate self-hosting TCO separately.
02
Import job in PaperOffice
Upload via the Import API and poll status — can run in parallel with Paperless-ngx.
03
Workflows & MCP
After cutting over from Paperless-ngx: connect HITL workflows; MCP via OAuth 2.1 or a User token (po_ut_ / po_gt_).
FAQ
Is PaperOffice a Paperless-ngx alternative?
Yes. PaperOffice AI can be evaluated as an alternative to Paperless-ngx — along license, self-service, GoBD/WORM and agents, API-first.
What does PaperOffice cost compared to Paperless-ngx?
PaperOffice’s full price list is public on the pricing page. Competitor figures are in the comparison table; source and retrieval date sit directly under the table.
What specifically sets Paperless-ngx apart from PaperOffice?
Paperless-ngx primarily solves the core job described on this page. PaperOffice keeps extraction, archive (WORM), permissions, HITL and MCP on the same document — with a public per-page price list.
How do I migrate from Paperless-ngx to PaperOffice?
From Paperless-ngx: prepare inventory as ZIP/scan source, start an import job, then workflows via REST and MCP via OAuth 2.1 or a User token (po_ut_ / po_gt_). No mandatory partner project. llms-full.txt: Import & Migration.
Where is data processed — differently from Paperless-ngx?
On our own servers in the EU — including audit-proof filing and an audit trail. Where Paperless-ngx processes data is documented by the vendor.
What does self-hosting Paperless-ngx really cost?
PaperOffice’s full price list is public on the pricing page. Competitor figures are in the comparison table; source and retrieval date sit directly under the table.
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