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Short guide: Retail and e-commerce
Goods in, invoice in, but do they match? Order, delivery note and invoice matched item by item. In retail, orders, delivery notes, invoices, credit notes and complaints arrive from many suppliers, often in several languages.
This guide is available in 21 languages; on this page you download the English version. Free, no registration.
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MoreWhat's inside
- The problem
- The way with PaperOffice
- In the app
- An example
- Checklist
- Frequently asked questions
- How to start
Who it is for
For purchasing, goods receiving and accounting.
Key facts
- Take documents in
- Recognize type and language
- Read line items
- Match automatically
- Flag duplicate invoices
Questions and answers
Frequently asked questions about this download
Where does PaperOffice fit next to our inventory system?
Stock, orders and shop stay in your systems. PaperOffice reads and matches the paperwork that comes with them. The fields go out as XLSX, CSV or JSON or are fetched through the REST API.
What does the automatic match need?
All three documents in one workspace, sharing one purchase order reference. Quantities and prices need line items with item numbers, for example from “Analyze Delivery Note” and “Extract Invoice (Full)”. Without them, the match compares the header amount.
Do documents in other languages work?
Yes. AI-OCR determines the language page by page. An IDP Agent delivers the values in the output language you pick, with numbers, dates and currency in your format.
What happens to a duplicate invoice?
It shows the “Possible Duplicate” notice with the reason and a link to the earlier document. If it is not a duplicate, such as a partial invoice, you hide the notice on the document. You can undo that at any time.
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