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Practical Guide Digital Mailroom
Sorting mail by hand? Never again. This guide shows how PaperOffice separates, recognizes, and routes every incoming item to the responsible team.
This guide is available in 21 languages; on this page you download the English version. Free, no registration.
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MoreWhat's inside
- A typical Monday morning
- What a scattered inbox costs
- The process at a glance
- Connecting channels
- Splitting and reading
- In the app: set up the Split Agent
- In the app: split a batch
- Recognition and extraction
- Routing by rules
- Control and exceptions
- What teams ask at the start
- Handover to core systems and AI assistants
- Security and permissions
- Try it yourself in 30 minutes
- Videos on the topic
- Your first inbox in five days
- Checklist and start
Who it is for
Office & Reception: You open, scan, and distribute mail and want to reduce manual sorting. Team Leaders: Accounting, Legal, Sales, or HR: You want your mail complete and on time. IT & Organization: You connect channels, manage permissions, and route data to specialized systems.
Key facts
- 20 pages, with a test package to try it yourself in 30 minutes
- All channels converge into a single entry point: Email, scanner, upload, mobile app, folders on NAS or server, and the REST API.
- Split Agent separates batch scans. Each document is recognized by content without templates, regardless of the sender.
- Rules in your own words decide which Workspace an incoming item belongs in and what happens next.
- Whatever a person should see lands in a review task.
- With the test package, you can experience the entire process in just 30 minutes within your own account.
Questions and answers
Frequently asked questions about this download
Must every sender be set up manually?
No. Our AI analyzes content and layout to automatically identify the type, sender, date, and deadlines without requiring a template for each sender.
What happens with unknown document types?
Create your own document types under Document AI › Document Types. Anything that fits no type is submitted for review by a Workflow Agent.
How are duplicates detected?
By invoice number, sender, amount and reference, across all Workspaces you have access to. Nothing is deleted automatically.
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