Practical Guide Detecting Invoice Fraud

What's inside

1. An urgent email
2. How to spot invoice fraud
3. The process at a glance
4. A Workspace for invoices
5. In the app: bring in invoices
6. What the audit checks
7. Critical and in quarantine
8. Finding, recommendation, evidence
9. The email is checked too
10. The same invoice twice
11. What the quarantine blocks
12. Call back, then decide
13. What teams ask at the start
14. Try it yourself in 30 minutes
15. Videos on the topic
16. A checked inbox in five days
17. Checklist and start

Who it is for

Accounting: You verify and record invoices, maintain supplier data, and prepare payments. Management: You authorize payments and bear the risk if funds are transferred to the wrong account. IT and Audit: You set up mailboxes and permissions and require proof of who verified what.

Key facts

• 20 pages, with a test package to try it yourself in 30 minutes
• Invoices belong in their own Workspace with AI-DMS Ultra. This way, PaperOffice checks every document, including email attachments.
• The audit reports announced bank changes, accounts in a country other than the sender's, and duplicate invoices, each with proof from the document.
• From severity level 7 onwards, a document is placed in security quarantine. Downloading, moving, and editing remain blocked until an admin releases it.
• With one click, every finding becomes a task with a deadline, priority, and assigned owner.
• The most crucial step remains calling the supplier back using the number you already know.

Format

PDF

pages

20

Language

English

Last updated

10/2026