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Short guide: Clubs and non-profits
Receipts in envelopes, grant letters lost in binders? Now every club document sits read and ready in one place. Receipts, grant decisions, statutes and resignations arrive on paper, by email and often handwritten.
This guide is available in 21 languages; on this page you download the English version. Free, no registration.
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MoreWhat's inside
- The problem
- The way with PaperOffice
- In the app
- An example
- Checklist
- Frequently asked questions
- How to start
Who it is for
For clubs, associations and non-profits run by volunteers on the board and in the treasury.
Key facts
- Capture receipts right away
- One Workspace per area
- Read amounts and dates
- Flag duplicate receipts
- Ask statutes and grants
Questions and answers
Frequently asked questions about this download
Do we keep using our club software?
Yes. Membership management, fee collection and accounting stay in your programs. PaperOffice takes care of the documents. The fields it reads go on as Excel, CSV or JSON, via the REST API or over MCP.
Does PaperOffice read handwritten resignations?
Yes. Put letters in a Workspace with AI-DMS Ultra, and AI-OCR also reads handwriting. The text appears on the document and in search. Whether the notice period in the statutes was met is for the board to judge.
Can we look things up in the statutes?
Yes. Document Chat reads statutes, invitation and minutes and names the documents its answer relies on. Read the passage in the original; the assessment stays with the board.
How do we keep track of grants?
A custom IDP Agent reads funder, amount, conditions and proof deadline from grant decisions as fields, each with its source location. On the decision, you add a task with deadline and assignee.
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