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Short guide: Contract management
Which service contract ends when? Contract end dates on a timeline, not in a binder. Maintenance, cleaning, leases, software: every contract has its own term and notice period, and both sit somewhere in the text.
This guide is available in 21 languages; on this page you download the English version. Free, no registration.
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MoreWhat's inside
- The problem
- The way with PaperOffice
- In the app
- An example
- Checklist
- Frequently asked questions
- How to start
Who it is for
For facility management, purchasing and administration.
Key facts
- Bring in the stock
- Clauses as fields
- Put end dates in order
- Deadlines per partner
- Signature and access
Questions and answers
Frequently asked questions about this download
Do we need a template for each contract type?
You describe the fields in plain words or start from “Analyze Legal Document”. The IDP Agent reads by content, so one agent can read maintenance, cleaning and lease contracts. Run the test with your own samples.
How do we see what ends soon?
AI-DMS Premium reads the end date in the contract as “Valid until”. The “Timeline” sorts contracts by it, those ending soon at the bottom. “Relations AI › Network” shows deadlines per organization. After a renewal, the date there is the end from the text: check it against the original.
Does this work with old paper contracts?
Yes. Text recognition reads scans and photos during processing, and the IDP Agent then reads the fields as it would from a digital PDF. Supported formats are PDF, JPG, PNG and TIFF.
Who sees which contracts?
Rights apply per workspace, for user groups from viewing to full access. From the Business workspace type, a password or an SMS code can add protection when the workspace is opened.
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