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Short guide: Compliance violations
Rules in the manual, breaches in daily work? Now the rule travels with the document type. Violations rarely happen on purpose.
This guide is available in 21 languages; on this page you download the English version. Free, no registration.
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MoreWhat's inside
- The problem
- The way with PaperOffice
- In the app
- An example
- Checklist
- Frequently asked questions
- How to start
Who it is for
For compliance, HR and quality teams.
Key facts
- Recognize the type on arrival
- Set the rule on the type
- Separate and protect areas
- Redact before sharing
- Hold suspicious documents
Questions and answers
Frequently asked questions about this download
Does this cover GoBD and GDPR?
PaperOffice provides building blocks: retention per document type, WORM storage, redaction, access protection and quarantine. Which requirements apply to your organization is for your tax advisor and your data protection team to assess.
Do we have to maintain retention for every document?
You set the period once per document type. When a document is locked with WORM retention, the period of its type applies, with the period starting immediately or at year end.
What is removed when redacting?
In digital PDFs, PaperOffice removes the text under the redaction; in scans the page image is blacked out. The original stays in the workspace, and the redacted version is added as a copy.
Who decides about a document in quarantine?
Always a person. The AI finds and rates, your team reads finding, quote and page in the “Audit” tab and releases the document. Until then, download, export, move and delete stay locked.
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