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Practical Guide Quality Control
Typing test values from certificates? From now on, measured values arrive as a table with their source. This guide shows how PaperOffice collects lab reports, certificates of analysis, measurement records and calibration certificates in a quality Workspace, recognizes them and reads characteristics with target and actual values as a table, so your team evaluates instead of typing.
The file is available in English and German; you download the version in the language of this page. Free, no registration.
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MoreWhat's inside
- Monday at incoming goods
- What holds inspection documents up
- The process at a glance
- One Workspace for quality
- Collecting inspection documents
- Recognizing the type
- Building the characteristics agent
- Testing until the values hold
- Characteristics as a table
- Gaps go to review
- Checking certificates for alterations
- Actions, deadlines, batches
- What inspectors ask when they start
- Try it yourself in 45 minutes
- Read more
- Your first result in five days
- Checklist and start
Who it is for
Quality Assurance: You check incoming goods and supplier certificates and need the values legible and side by side. Lab: You create measurement records and receive reports from external labs that someone has to evaluate. Quality Management: You own releases and corrective actions and want to know what is on file for every batch.
Key facts
- 20 pages, with a test package to try it yourself in 45 minutes
- Inspection documents arrive via email connector, scanner or smartphone in a quality Workspace with AI-DMS Premium.
- AI-DMS recognizes lab result, measurement record, certificate and complaint. You add calibration certificate or certificate of analysis as a custom type.
- An IDP Agent reads batch, date, result and the characteristics table with target and actual value, with the source in the document.
- If the batch is missing or a report says “n. i. O.” (not OK), the “IDP Review” view shows the document. Your inspector makes the call.
- The Trust Agent checks PDF certificates for covered text. You record corrective actions as a task with a deadline on the document.
Questions and answers
Frequently asked questions about this download
Where do the target values come from?
From the report. If it states target and tolerance, the IDP Agent reads them in the same row as the actual value. Your inspector evaluates against the original.
What happens if a value is missing?
You decide per field: required with HITL review, soft review flag, default value or allow empty. “IDP Review” shows open required fields, and with a HITL Agent a review task is created.
How do we check whether a certificate was altered?
The Trust Agent reports hidden or covered text, embedded files and scripts, and from Premium on differences between text layer and page image. A person makes the decision.
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