Redact Agent: Redact and Pseudonymize

Fourth issue: The tax advisor requires a payslip but not the employee’s name, address, or bank details. We mark the payroll statement and select Redact, Edit with preview. First, the scenario, i.e., what is being redacted: for example, for a GDPR disclosure to data subjects, for sharing with business partners and service providers, or only for financial or contact details. PaperOffice sets the corresponding rules accordingly. For the payslip, we select Personnel File. During fine-tuning, we specify what should remain unchanged: the company name Northstar. For the output, we select Pseudonymize, which is available with the model Ultra. Before anything happens, the AI redaction review highlights each field that is being replaced. If something doesn’t look right, you can toggle it with a single click, and simply drag in any missing fields. Afterwards, the copy displays a fictitious name instead of the real one, and an alternative address in place of the actual one. This keeps the document readable while concealing the true names. Health data and signatures remain blacked out. The table below indicates which name corresponds to which entry. This information is only available in this dialog and never in the PDF file. Furthermore, new pseudonyms are assigned with each run. Please copy them if you need to maintain the mapping. The original remains unchanged, and the pseudonymized copy is placed directly beside it. Please take a moment to review it before sending. In summary: The Split Agent splits batch scans into individual documents. Handwriting is automatically recognized by PaperOffice in Workspaces with AI-DMS Ultra. The Trust Agent indicates where a PDF has been altered. And the Redact Agent redacts or pseudonymizes, with review before applying. It is always launched from the document list, via Actions and Agents and workflows. Until next time in the PaperOffice AI Academy.