Instabase
- Instabase: app hub for document AI. PaperOffice: one record, credits, WORM, MCP.
vs Instabase
PaperOffice AI vs Instabase
Instabase sells a platform story; PaperOffice sells list prices plus a living archive.
At a glance
- 69ready document types
- 21invoice fields out of the box
- up to 200custom fields
- 35output languages
- from €6.00je 1.000 Seiten
Made for real business. Not for hype.
From document to fields
API output from July 14, 2026
Source document (invoice) · from €6 per 1,000 pages
Extracted fields · from €6 per 1,000 pages
Header fields
- _supplier_name Supplier Pristine Galvan Inc.
- _invoice_number Invoice number INV-59762
- _invoice_date Invoice date 07/07/2026
- _currency Currency USD
- _net_amount Net amount $2,317.27
- _vat_amount Tax amount $162.21
- _total_amount Total amount $2,527.98
Line items (3)
| # | SKU | Description | Unit | Qty | Rate | Amount |
|---|---|---|---|---|---|---|
| 1 | ITEM-92912 | Multifold paper towels (case, 16 packs) | case | 40 | $42.11 | $1,684.40 |
| 2 | PN-61493 | Foaming hand soap refill, 1200 mL (case of 4) | case | 4 | $38.81 | $155.24 |
| 3 | PART-33106 | 55-gallon trash can liners (case of 100) | case | 9 | $53.07 | $477.63 |
LLM fields — natural language
Not only extract — derive and validate
-
Accounts payable
Prompt
Based on the total amount, check whether this invoice exceeds the dual-control limit of USD 2,000 and therefore needs a second approval.
Result
Yes — USD 2,527.98 exceeds USD 2,000. Second approval required.
Document INV-59762 · field _total_amount
-
KYC / HR / legal capacity
Prompt
Based on the date of birth on the ID document, check whether the person is of legal age (18) as of today.
Result
Yes — date of birth 12 Mar 2004 → of legal age on the reference date (22 years).
ID / passport pipeline · LLM field instead of a fixed template key
-
Compliance / vendor screening
Prompt
Based on supplier name and address, check whether the issuer is located in the USA and must be treated as a third-country vendor for EU booking.
Result
Yes — Pristine Galvan Inc., Cleveland OH (USA). Third country / US vendor.
Document INV-59762 · address + company name via LLM prompt
Agent UI: extracted data (raw JSON)
JSON excerpt (7 fields + 3 line items)
{
"_supplier_name": {
"value": "Pristine Galvan Inc.",
"value_raw": "Pristine Galvan Inc."
},
"_invoice_number": {
"value": "INV-59762",
"value_raw": "INV-59762"
},
"_invoice_date": {
"value": "07/07/2026",
"value_raw": "2026-07-07"
},
"_currency": {
"value": "USD",
"value_raw": "USD"
},
"_net_amount": {
"value": "$2,317.27",
"value_raw": "2317.27"
},
"_vat_amount": {
"value": "$162.21",
"value_raw": "162.21"
},
"_total_amount": {
"value": "$2,527.98",
"value_raw": "2527.98"
},
"_line_items": [
{
"sku": "ITEM-92912",
"description": "Multifold paper towels (case, 16 packs)",
"qty": 40,
"unit": "case",
"rate": "$42.11",
"amount": "$1,684.40",
"amount_raw": "1684.40"
},
{
"sku": "PN-61493",
"description": "Foaming hand soap refill, 1200 mL (case of 4)",
"qty": 4,
"unit": "case",
"rate": "$38.81",
"amount": "$155.24",
"amount_raw": "155.24"
},
{
"sku": "PART-33106",
"description": "55-gallon trash can liners (case of 100)",
"qty": 9,
"unit": "case",
"rate": "$53.07",
"amount": "$477.63",
"amount_raw": "477.63"
}
]
} In the same account
More than extraction
-
Extract
AI OCR with bounding boxes — 69 types, fields with location.
from €6 per 1,000 pages
-
HITL review
Seamless in the job path — task and document also on mobile.
Web + Mobile
-
Sign
SES signatures from the same credit balance.
SES from the balance
-
WORM archive
Audit-proof filing and audit trail.
included
Comparison table
Details for Instabase from an official source, retrieved 08/2026.
| Criterion | PaperOffice | Instabase |
|---|---|---|
| Bounding boxes (word/line level) | Yes (word/line level, Surya OCR) | n/a — public sources used here do not specify word-level bounding boxes for Instabase |
| Sandwich PDF / searchable archive PDF | Yes — searchable archive PDF | Sandwich PDF is not documented as a PaperOffice archive PDF for Instabase |
| Click-to-evidence / visual validation (HITL) | Yes — click-to-evidence / HITL | Visual HITL for Instabase is not documented as click-to-evidence on this page |
| Structured IDP fields (ready types) | 69 ready document types incl. DATEV/ZUGFeRD/XRechnung | Ready IDP document types for Instabase are not documented as a public specification on this page (as of 08/2026) |
| DMS/archive included (WORM, audit, legal hold) | Yes — WORM, audit trail, legal hold | no full DMS/WORM native on the Instabase job |
| Native MCP server (tool count) | Yes — 300+ API/MCP Tools | PaperOffice MCP: only in PaperOffice, not part of Instabase |
| Self-service without cloud setup | Yes — token in minutes | Instabase platform sales-led — not a token default |
| Pricing model | One credit balance for all features: from €6.00–€60.00 per 1,000 pages by quality tier | Instabase: no PaperOffice-verified public package prices |
| Billing | from €6.00 per 1,000 pages (Elite) — same scale on every tier | n/a |
Source: vendr.com + floowed.com + checkthat.ai 2026, retrieved 08/2026.
Instabase is a trademark of its respective owner. PaperOffice is not affiliated with or endorsed by Instabase. Competitor details are based on publicly available sources (as of 08/2026) and are provided without warranty.
Pricing model with qualification tiers
Our prices are public — including partner terms.
Unit: Price per 1,000 pages
| Tier | Elite Partner (−70%) | Partner (−40%) | Enduser |
|---|---|---|---|
| Basic | €6.00 | €12.00 | €20.00 |
| Premium | €18.00 | €36.00 | €60.00 |
| Ultra | €60.00 | €120.00 | €200.00 |
Billing is internal in credits; amounts follow the selected currency (base: list price).
Elite terms after qualification — criteria and program are public: Pricing · Partner program
When is Instabase the better choice?
Teams that use Instabase as an AI hub for document apps and existing Instabase pipelines stay in that studio. PaperOffice is not an Instabase app marketplace.
When API-first, credits and MCP without a client or suite mandate matter, PaperOffice is the better fit.
Încrederea companiilor de top din întreaga lume
Key differences
PaperOffice AI
- Document platform with API: result in the archive, one credit balance, hosted in the EU, MCP for AI agents.
Three decision axes
1
Instabase: result and record
Teams that use Instabase as an AI hub for document apps and existing Instabase pipelines stay in that studio. PaperOffice is not an Instabase app marketplace.
2
Instabase: contracts and credits
Instabase: this page does not invent list prices. PaperOffice bills credits — Basic 2¢, Premium 6¢, Ultra 20¢ per page, with public partner terms.
3
Instabase: data residency
Instabase sells a platform story; PaperOffice sells list prices plus a living archive. PaperOffice runs its own EU servers and files the result in an audit-proof way.
Integrated in minutes
- Copy llms-full.txt
https://api.paperoffice.ai/latest/docs/llms-full.txt - Paste into Claude, Cursor or your agent
- Say what you want to build — the agent delivers the finished integration.
Or connect directly: MCP server for Claude, Cursor and ChatGPT →
Integrate manually (Python)
Invoice extraction
curl -X POST "https://api.paperoffice.ai/latest/job/add/workflow" \ -H "Authorization: Bearer po_sk_xxx" \ -F "[email protected]" \ -F "model=premium" \ -F "idp_collection=invoice" # danach job_result pollen (job_id aus Response)import requests api_token = "po_sk_xxx"
file_path = "invoice.pdf" create = requests.post( "https://api.paperoffice.ai/latest/job/add/workflow", headers={"Authorization": f"Bearer {api_token}"}, files={"file": open(file_path, "rb")}, data={"model": "premium", "idp_collection": "invoice"},
)
print(create.json())Sample response (truncated)
{ "status": "success", "job_id": "job_…", "result": { "fields": { "invoice_number": "…" } }
}Full parameters: llms-full.txt / Postman.
FAQ
Is PaperOffice a Instabase alternative?
Yes — when the need versus Instabase is capture, understanding, archive and action in one account, not a single step. The table above compares point by point.
What does PaperOffice cost compared to Instabase?
Basic 2¢, Premium 6¢, Ultra 20¢ per page — the price list is public. Instabase list prices appear only when documented; otherwise the table shows n/a.
What specifically sets Instabase apart from PaperOffice?
Instabase primarily solves the core job described on this page. PaperOffice keeps extraction, archive (WORM), permissions, HITL and MCP on the same document — with a public per-page price list.
How do I migrate from Instabase to PaperOffice?
From Instabase: prepare inventory as ZIP/scan source, start an import job, then workflows via REST and MCP. No mandatory partner project. llms-full.txt: Import & Migration.
Where is data processed — differently from Instabase?
On our own servers in the EU — including audit-proof filing and an audit trail. Where Instabase processes data is documented by the vendor.
Does switching from Instabase require a partner project?
Moving from Instabase typically starts with token + Import API — self-service instead of a mandatory project. Fastest with llms-full.txt.
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PaperOffice vs Mindee →Try PaperOffice live
Get a token, review pricing, compare the feature matrix.
