vs OpenKM

PaperOffice AI vs OpenKM

Managed OpenKM alternative: fields, audit trail and API/MCP instead of self-hosting — 1 access path for REST and MCP.

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At a glance

WORM + Legal Holdtamper-evident
69ready document types
Full-text +semantic search
300+API/MCP tools
from €6.00per 1,000 pages

Made for real business. Not for hype.

From inbox to archive

Product UI from August 5, 2026 · from €6 per 1,000 pages

1 · Workspace

Document list with fields, preview and confidence — Pristine demo universe.
2 · Workflow / HITL

Approval queue with approve, reject and escalate in the same job path.
3 · Compliance / WORM

Retention, legal hold and revision on the document — deletion blocked.

In the same account

More than extraction

Extract

AI OCR with bounding boxes — 69 types, fields with location.

from €6 per 1,000 pages
HITL review

Seamless in the job path — task and document also on mobile.

Web + Mobile
Sign

SES signatures from the same credit balance.

SES from the balance
WORM archive

Audit-proof filing and audit trail.

included

Comparison table

No public price list for OpenKM in this comparison — billing model only, without list amounts (as of 08/2026).

Criterion	PaperOffice	OpenKM
Bounding boxes (word/line level)	Yes (word/line level, Surya OCR)	n/a
Sandwich PDF / searchable archive PDF	Yes — searchable archive PDF	n/a
Click-to-evidence / visual validation (HITL)	Yes — click-to-evidence / HITL	n/a
Structured IDP fields (ready types)	69 ready document types incl. DATEV/ZUGFeRD/XRechnung	n/a
DMS/archive included (WORM, audit, legal hold)	Yes — WORM, audit trail, legal hold	Records management with retention and legal hold
Native MCP server (tool count)	Yes — 300+ API/MCP Tools	n/a
Pricing model	One credit balance for all features: from €6.00–€60.00 per 1,000 pages by quality tier	OpenKM is open source: no list prices; cost is hosting, operations and optional support
List price per 1,000 pages	Basic €20.00 / Premium €60.00 / Ultra €200.00 per 1,000 pages (2/6/20¢)	on request — vendor publishes no list prices (as of 08/2026)
Billing	from €6.00 per 1,000 pages (Elite) — same scale on every tier	n/a
NAS integration	Sole official DMS partner for QNAP and ASUSTOR	n/a

No reliable public pricing page for OpenKM is recorded in this comparison (as of 08/2026).

OpenKM is a trademark of its respective owner. PaperOffice is not affiliated with or endorsed by OpenKM. Competitor details are based on publicly available sources (as of 08/2026) and are provided without warranty.

Pricing model with qualification tiers

Our prices are public — including partner terms.

Unit: Price per 1,000 pages

Tier	Elite Partner (−70%)	Partner (−40%)	Enduser
Basic	€6.00	€12.00	€20.00
Premium	€18.00	€36.00	€60.00
Ultra	€60.00	€120.00	€200.00

Billing is internal in credits; amounts follow the selected currency (base: list price).

Elite terms after qualification — criteria and program are public: Pricing · Partner program

All plans and pricing Become a partner

When is OpenKM the better choice?

Teams that want to self-host OpenKM as an OSS/community DMS stay there — control over infrastructure instead of managed SaaS.

When a managed document stack with IDP and MCP matter, PaperOffice is the better fit.

Trusted by leading companies worldwide

Key differences

OpenKM

OpenKM: open-source DMS you operate yourself. Filing and search are strong — operations, updates and compliance building blocks stay with you.

PaperOffice AI

Document platform with API: result in the archive, one credit balance, hosted in the EU, MCP for AI agents.

Three decision axes

What happens to the result?

The result from OpenKM stays in that product context. PaperOffice keeps extraction and archive on the same document.

Contracts & billing

OpenKM offers open-source and cloud editions with a classic DMS feature set. Extraction or signature can have their own contracts. PaperOffice combines this in one account.

Where do your data run?

OpenKM stores and organizes files in its own model — residency depends on edition and hosting. PaperOffice runs its own EU servers and keeps extraction plus audit-proof filing together.

Integrated in minutes

Copy llms-full.txt
https://api.paperoffice.ai/latest/docs/llms-full.txt
Paste into Claude, Cursor or your agent
Say what you want to build — the agent delivers the finished integration.

Or connect directly: MCP server for Claude, Cursor and ChatGPT →

Migration in 3 steps

Import & Migration API — documented in llms-full.txt.

Inventory from OpenKM

Prepare documents and metadata from OpenKM for ZIP/scan-source import (no price assumptions).

Import job in PaperOffice

Upload via the Import API and poll status — can run in parallel with OpenKM.

Workflows & MCP

After cutting over from OpenKM: connect HITL workflows; MCP via OAuth 2.1 or a User token (po_ut_ / po_gt_).

llms-full.txt MCP Extract hub

FAQ

Is PaperOffice a OpenKM alternative?

Yes. PaperOffice AI can be evaluated as an alternative to OpenKM — along license, self-service, GoBD/WORM and agents, API-first.

What does PaperOffice cost compared to OpenKM?

Basic 2¢, Premium 6¢, Ultra 20¢ per page — PaperOffice’s full price list is public. No reliable public price list for OpenKM is recorded here — so the table states the billing model, not competitor amounts (often seat or project rather than per-page).

What specifically sets OpenKM apart from PaperOffice?

OpenKM primarily solves the core job described on this page. PaperOffice keeps extraction, archive (WORM), permissions, HITL and MCP on the same document — with a public per-page price list.

How do I migrate from OpenKM to PaperOffice?

From OpenKM: prepare inventory as ZIP/scan source, start an import job, then workflows via REST and MCP via OAuth 2.1 or a User token (po_ut_ / po_gt_). No mandatory partner project. llms-full.txt: Import & Migration.

Where is data processed — differently from OpenKM?

On our own servers in the EU — including audit-proof filing and an audit trail. Where OpenKM processes data is documented by the vendor.

Does switching from OpenKM require a partner project?

Moving from OpenKM typically starts with token + Import API — self-service instead of a mandatory project. Fastest with llms-full.txt.