Hyland OnBase
- OnBase: ECM and cases via partners. PaperOffice delivers IDP, archive and MCP in one credit account.
vs Hyland OnBase
OnBase scales through projects; PaperOffice scales through credits and one data model.
Made for real business. Not for hype.
API output from July 14, 2026
Source document (invoice) · from €6 per 1,000 pages
Extracted fields · from €6 per 1,000 pages
Header fields
Line items (3)
| # | SKU | Description | Unit | Qty | Rate | Amount |
|---|---|---|---|---|---|---|
| 1 | ITEM-92912 | Multifold paper towels (case, 16 packs) | case | 40 | $42.11 | $1,684.40 |
| 2 | PN-61493 | Foaming hand soap refill, 1200 mL (case of 4) | case | 4 | $38.81 | $155.24 |
| 3 | PART-33106 | 55-gallon trash can liners (case of 100) | case | 9 | $53.07 | $477.63 |
LLM fields — natural language
Accounts payable
Prompt
Based on the total amount, check whether this invoice exceeds the dual-control limit of USD 2,000 and therefore needs a second approval.
Result
Yes — USD 2,527.98 exceeds USD 2,000. Second approval required.
Document INV-59762 · field _total_amount
KYC / HR / legal capacity
Prompt
Based on the date of birth on the ID document, check whether the person is of legal age (18) as of today.
Result
Yes — date of birth 12 Mar 2004 → of legal age on the reference date (22 years).
ID / passport pipeline · LLM field instead of a fixed template key
Compliance / vendor screening
Prompt
Based on supplier name and address, check whether the issuer is located in the USA and must be treated as a third-country vendor for EU booking.
Result
Yes — Pristine Galvan Inc., Cleveland OH (USA). Third country / US vendor.
Document INV-59762 · address + company name via LLM prompt
Agent UI: extracted data (raw JSON)
JSON excerpt (7 fields + 3 line items)
{
"_supplier_name": {
"value": "Pristine Galvan Inc.",
"value_raw": "Pristine Galvan Inc."
},
"_invoice_number": {
"value": "INV-59762",
"value_raw": "INV-59762"
},
"_invoice_date": {
"value": "07/07/2026",
"value_raw": "2026-07-07"
},
"_currency": {
"value": "USD",
"value_raw": "USD"
},
"_net_amount": {
"value": "$2,317.27",
"value_raw": "2317.27"
},
"_vat_amount": {
"value": "$162.21",
"value_raw": "162.21"
},
"_total_amount": {
"value": "$2,527.98",
"value_raw": "2527.98"
},
"_line_items": [
{
"sku": "ITEM-92912",
"description": "Multifold paper towels (case, 16 packs)",
"qty": 40,
"unit": "case",
"rate": "$42.11",
"amount": "$1,684.40",
"amount_raw": "1684.40"
},
{
"sku": "PN-61493",
"description": "Foaming hand soap refill, 1200 mL (case of 4)",
"qty": 4,
"unit": "case",
"rate": "$38.81",
"amount": "$155.24",
"amount_raw": "155.24"
},
{
"sku": "PART-33106",
"description": "55-gallon trash can liners (case of 100)",
"qty": 9,
"unit": "case",
"rate": "$53.07",
"amount": "$477.63",
"amount_raw": "477.63"
}
]
} In the same account
AI OCR with bounding boxes — 69 types, fields with location.
from €6 per 1,000 pages
Seamless in the job path — task and document also on mobile.
Web + Mobile
SES signatures from the same credit balance.
SES from the balance
Audit-proof filing and audit trail.
included
Details for Hyland OnBase from a public vendor source, as of 08/2026.
| Criterion | PaperOffice | Hyland OnBase |
|---|---|---|
| Bounding boxes (word/line level) | Yes (word/line level, Surya OCR) | n/a — public sources used here do not specify word-level bounding boxes for Hyland OnBase |
| Sandwich PDF / searchable archive PDF | Yes — searchable archive PDF | Sandwich PDF is not documented as a PaperOffice archive PDF for Hyland OnBase |
| Click-to-evidence / visual validation (HITL) | Yes — click-to-evidence / HITL | Visual HITL for Hyland OnBase is not documented as click-to-evidence on this page |
| Structured IDP fields (ready types) | 69 ready document types incl. DATEV/ZUGFeRD/XRechnung | Ready IDP document types for Hyland OnBase are not documented as a public specification on this page (as of 08/2026) |
| DMS/archive included (WORM, audit, legal hold) | Yes — WORM, audit trail, legal hold | ECM record in OnBase — WORM/legal hold per module, not the PaperOffice object model |
| Native MCP server (tool count) | Yes — 300+ API/MCP Tools | PaperOffice MCP: only in PaperOffice, not part of OnBase |
| EU inference on owned hardware | Yes — owned EU GPU hardware | Hosting per Hyland contract — no claim of owned PaperOffice EU GPUs |
| API-first / headless | Yes — REST + MCP | OnBase APIs in project scope — not API-first as the only operating model |
| Setup | Self-service token | Customising and partners — not a self-service token as the default |
| Pricing model | One credit balance for all features: from €6.00–€60.00 per 1,000 pages by quality tier | Hyland OnBase: no PaperOffice-verified public package prices |
| Billing | from €6.00 per 1,000 pages (Elite) — same scale on every tier | n/a |
| NAS integration | Sole official DMS partner for QNAP and ASUSTOR | n/a |
Source: https://www.hyland.com/en/products/onbase, retrieved 08/2026.
Hyland OnBase is a trademark of its respective owner. PaperOffice is not affiliated with or endorsed by Hyland OnBase. Competitor details are based on publicly available sources (as of 08/2026) and are provided without warranty.
Our prices are public — including partner terms.
Unit: Price per 1,000 pages
| Tier | Elite Partner (−70%) | Partner (−40%) | Enduser |
|---|---|---|---|
| Basic | €6.00 | €12.00 | €20.00 |
| Premium | €18.00 | €36.00 | €60.00 |
| Ultra | €60.00 | €120.00 | €200.00 |
Billing is internal in credits; amounts follow the selected currency (base: list price).
Elite terms after qualification — criteria and program are public: Pricing · Partner program
Teams that need OnBase as established enterprise ECM with customising, case management and Hyland partner operations stay there. A token start does not replace an OnBase project.
When API-first, credits and MCP without a client or suite mandate matter, PaperOffice is the better fit.
Trusted by leading companies worldwide
Teams that need OnBase as established enterprise ECM with customising, case management and Hyland partner operations stay there. A token start does not replace an OnBase project.
Hyland OnBase: this page does not invent list prices. PaperOffice bills credits — Basic 2¢, Premium 6¢, Ultra 20¢ per page, with public partner terms.
OnBase scales through projects; PaperOffice scales through credits and one data model. PaperOffice runs its own EU servers and files the result in an audit-proof way.
https://api.paperoffice.ai/latest/docs/llms-full.txt Or connect directly: MCP server for Claude, Cursor and ChatGPT →
Import & Migration API — documented in llms-full.txt.
Prepare documents and metadata from Hyland OnBase for ZIP/scan-source import.
Upload via the Import API and poll status — can run in parallel with Hyland OnBase.
After cutting over from Hyland OnBase: connect HITL workflows and MCP on the same access path.
Yes — when the need versus Hyland OnBase is capture, understanding, archive and action in one account, not a single step. The table above compares point by point.
Basic 2¢, Premium 6¢, Ultra 20¢ per page — the price list is public. Hyland OnBase list prices appear only when documented; otherwise the table shows n/a.
Hyland OnBase primarily solves the core job described on this page. PaperOffice keeps extraction, archive (WORM), permissions, HITL and MCP on the same document — with a public per-page price list.
From Hyland OnBase: prepare inventory as ZIP/scan source, start an import job, then workflows via REST and MCP. No mandatory partner project. llms-full.txt: Import & Migration.
On our own servers in the EU — including audit-proof filing and an audit trail. Where Hyland OnBase processes data is documented by the vendor.
Moving from Hyland OnBase typically starts with token + Import API — self-service instead of a mandatory project. Fastest with llms-full.txt.
DocuWare compared: extraction and archive in one system — or separate worlds?
PaperOffice vs DocuWare →Paperless-ngx: For teams needing GoBD/WORM and IDP: managed Dokumentprozesse instead of self-hosting maintenance.
PaperOffice vs Paperless-ngx →ELO: partner sales — PaperOffice: self-service token.
PaperOffice vs ELO →d.velop: named user + partner — PaperOffice: per-page self-service.
PaperOffice vs d.velop →amagno: magnet filing — PaperOffice: LLM IDP + DMS.
PaperOffice vs Amagno →M-Files: named-user subscription on request — PaperOffice: API-first/headless + per-page self-service.
PaperOffice vs M-Files →Get a token, review pricing, compare the feature matrix.