vs Instabase

PaperOffice AI vs Instabase

Instabase sells a platform story; PaperOffice sells list prices plus a living archive.

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At a glance

69ready document types
21invoice fields out of the box
up to 200custom fields
35output languages
from €6.00je 1.000 Seiten

Made for real business. Not for hype.

From document to fields

API output from July 14, 2026

Source document (invoice) · from €6 per 1,000 pages

Sample invoice Pristine Galvan Inc., INV-59762

Extracted fields · from €6 per 1,000 pages

Header fields

_supplier_name Supplier Pristine Galvan Inc.
_invoice_number Invoice number INV-59762
_invoice_date Invoice date 07/07/2026
_currency Currency USD
_net_amount Net amount $2,317.27
_vat_amount Tax amount $162.21
_total_amount Total amount $2,527.98

Line items (3)

#	SKU	Description	Unit	Qty	Rate	Amount
1	ITEM-92912	Multifold paper towels (case, 16 packs)	case	40	$42.11	$1,684.40
2	PN-61493	Foaming hand soap refill, 1200 mL (case of 4)	case	4	$38.81	$155.24
3	PART-33106	55-gallon trash can liners (case of 100)	case	9	$53.07	$477.63

LLM fields — natural language

Not only extract — derive and validate

Accounts payable

Prompt

Based on the total amount, check whether this invoice exceeds the dual-control limit of USD 2,000 and therefore needs a second approval.

Result

Yes — USD 2,527.98 exceeds USD 2,000. Second approval required.

Document INV-59762 · field _total_amount
KYC / HR / legal capacity

Prompt

Based on the date of birth on the ID document, check whether the person is of legal age (18) as of today.

Result

Yes — date of birth 12 Mar 2004 → of legal age on the reference date (22 years).

ID / passport pipeline · LLM field instead of a fixed template key
Compliance / vendor screening

Prompt

Based on supplier name and address, check whether the issuer is located in the USA and must be treated as a third-country vendor for EU booking.

Result

Yes — Pristine Galvan Inc., Cleveland OH (USA). Third country / US vendor.

Document INV-59762 · address + company name via LLM prompt

Agent UI: extracted data (raw JSON)

IDP agent editor showing extracted raw JSON

JSON excerpt (7 fields + 3 line items)

{
  "_supplier_name": {
    "value": "Pristine Galvan Inc.",
    "value_raw": "Pristine Galvan Inc."
  },
  "_invoice_number": {
    "value": "INV-59762",
    "value_raw": "INV-59762"
  },
  "_invoice_date": {
    "value": "07/07/2026",
    "value_raw": "2026-07-07"
  },
  "_currency": {
    "value": "USD",
    "value_raw": "USD"
  },
  "_net_amount": {
    "value": "$2,317.27",
    "value_raw": "2317.27"
  },
  "_vat_amount": {
    "value": "$162.21",
    "value_raw": "162.21"
  },
  "_total_amount": {
    "value": "$2,527.98",
    "value_raw": "2527.98"
  },
  "_line_items": [
    {
      "sku": "ITEM-92912",
      "description": "Multifold paper towels (case, 16 packs)",
      "qty": 40,
      "unit": "case",
      "rate": "$42.11",
      "amount": "$1,684.40",
      "amount_raw": "1684.40"
    },
    {
      "sku": "PN-61493",
      "description": "Foaming hand soap refill, 1200 mL (case of 4)",
      "qty": 4,
      "unit": "case",
      "rate": "$38.81",
      "amount": "$155.24",
      "amount_raw": "155.24"
    },
    {
      "sku": "PART-33106",
      "description": "55-gallon trash can liners (case of 100)",
      "qty": 9,
      "unit": "case",
      "rate": "$53.07",
      "amount": "$477.63",
      "amount_raw": "477.63"
    }
  ]
}

In the same account

More than extraction

Extract

AI OCR with bounding boxes — 69 types, fields with location.

from €6 per 1,000 pages
HITL review

Seamless in the job path — task and document also on mobile.

Web + Mobile
Sign

SES signatures from the same credit balance.

SES from the balance
WORM archive

Audit-proof filing and audit trail.

included

Comparison table

No public price list for Instabase in this comparison — billing model only, without list amounts (as of 08/2026).

Criterion	PaperOffice	Instabase
Bounding boxes (word/line level)	Yes (word/line level, Surya OCR)	n/a
Sandwich PDF / searchable archive PDF	Yes — searchable archive PDF	n/a
Click-to-evidence / visual validation (HITL)	Yes — click-to-evidence / HITL	n/a
Structured IDP fields (ready types)	69 ready document types incl. DATEV/ZUGFeRD/XRechnung	n/a
DMS/archive included (WORM, audit, legal hold)	Yes — WORM, audit trail, legal hold	no full DMS/WORM native on the Instabase job
Native MCP server (tool count)	Yes — 300+ API/MCP Tools	n/a
Self-service without cloud setup	Yes — token in minutes	Instabase platform sales-led — not a token default
Pricing model	One credit balance for all features: from €6.00–€60.00 per 1,000 pages by quality tier	Instabase: no PaperOffice-verified public package prices
Billing	from €6.00 per 1,000 pages (Elite) — same scale on every tier	n/a

No reliable public pricing page for Instabase is recorded in this comparison (as of 08/2026).

Instabase is a trademark of its respective owner. PaperOffice is not affiliated with or endorsed by Instabase. Competitor details are based on publicly available sources (as of 08/2026) and are provided without warranty.

Pricing model with qualification tiers

Our prices are public — including partner terms.

Unit: Price per 1,000 pages

Tier	Elite Partner (−70%)	Partner (−40%)	Enduser
Basic	€6.00	€12.00	€20.00
Premium	€18.00	€36.00	€60.00
Ultra	€60.00	€120.00	€200.00

Billing is internal in credits; amounts follow the selected currency (base: list price).

Elite terms after qualification — criteria and program are public: Pricing · Partner program

All plans and pricing Become a partner

When is Instabase the better choice?

Teams that use Instabase as an AI hub for document apps and existing Instabase pipelines stay in that studio. PaperOffice is not an Instabase app marketplace.

When API-first, credits and MCP without a client or suite mandate matter, PaperOffice is the better fit.

موثوق من قبل الشركات الرائدة حول العالم

Key differences

Instabase

Instabase: app hub for document AI. PaperOffice: one record, credits, WORM, MCP.

PaperOffice AI

Document platform with API: result in the archive, one credit balance, hosted in the EU, MCP for AI agents.

Three decision axes

Instabase: result and record

Teams that use Instabase as an AI hub for document apps and existing Instabase pipelines stay in that studio. PaperOffice is not an Instabase app marketplace.

Instabase: contracts and credits

Instabase: this page does not invent list prices. PaperOffice bills credits — Basic 2¢, Premium 6¢, Ultra 20¢ per page, with public partner terms.

Instabase: data residency

Instabase sells a platform story; PaperOffice sells list prices plus a living archive. PaperOffice runs its own EU servers and files the result in an audit-proof way.

Integrated in minutes

Copy llms-full.txt
https://api.paperoffice.ai/latest/docs/llms-full.txt
Paste into Claude, Cursor or your agent
Say what you want to build — the agent delivers the finished integration.

Or connect directly: MCP server for Claude, Cursor and ChatGPT →

Integrate manually (Python)

Invoice extraction

curl -X POST "https://api.paperoffice.ai/latest/job/add/workflow" \ -H "Authorization: Bearer po_sk_xxx" \ -F "[email protected]" \ -F "model=premium" \ -F "idp_collection=invoice" # danach job_result pollen (job_id aus Response)

import requests api_token = "po_sk_xxx"
file_path = "invoice.pdf" create = requests.post( "https://api.paperoffice.ai/latest/job/add/workflow", headers={"Authorization": f"Bearer {api_token}"}, files={"file": open(file_path, "rb")}, data={"model": "premium", "idp_collection": "invoice"},
)
print(create.json())

Sample response (truncated)

{ "status": "success", "job_id": "job_…", "result": { "fields": { "invoice_number": "…" } }
}

Full parameters: llms-full.txt / Postman.

FAQ

Is PaperOffice a Instabase alternative?

Yes — when the need versus Instabase is capture, understanding, archive and action in one account, not a single step. The table above compares point by point.

What does PaperOffice cost compared to Instabase?

Basic 2¢, Premium 6¢, Ultra 20¢ per page — PaperOffice’s full price list is public. No reliable public price list for Instabase is recorded here — so the table states the billing model, not competitor amounts (often seat or project rather than per-page; entry often higher).

What specifically sets Instabase apart from PaperOffice?

Instabase primarily solves the core job described on this page. PaperOffice keeps extraction, archive (WORM), permissions, HITL and MCP on the same document — with a public per-page price list.

How do I migrate from Instabase to PaperOffice?

From Instabase: prepare inventory as ZIP/scan source, start an import job, then workflows via REST and MCP. No mandatory partner project. llms-full.txt: Import & Migration.

Where is data processed — differently from Instabase?

On our own servers in the EU — including audit-proof filing and an audit trail. Where Instabase processes data is documented by the vendor.

Does switching from Instabase require a partner project?

Moving from Instabase typically starts with token + Import API — self-service instead of a mandatory project. Fastest with llms-full.txt.