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vs Newgen OmniDocs

PaperOffice AI vs Newgen OmniDocs

OmniDocs targets enterprise capture; PaperOffice keeps result and file in one account.

At a glance

  • WORM + Legal Holdtamper-evident
  • 69ready document types
  • Full-text +semantic search
  • 300+API/MCP tools
  • from €6.00je 1.000 Seiten

Made for real business. Not for hype.

From document to fields

API output from July 14, 2026

Source document (invoice) · from €6 per 1,000 pages

Sample invoice Pristine Galvan Inc., INV-59762

Extracted fields · from €6 per 1,000 pages

Header fields

  • _supplier_name Supplier Pristine Galvan Inc.
  • _invoice_number Invoice number INV-59762
  • _invoice_date Invoice date 07/07/2026
  • _currency Currency USD
  • _net_amount Net amount $2,317.27
  • _vat_amount Tax amount $162.21
  • _total_amount Total amount $2,527.98

Line items (3)

# SKU Description Unit Qty Rate Amount
1 ITEM-92912 Multifold paper towels (case, 16 packs) case 40 $42.11 $1,684.40
2 PN-61493 Foaming hand soap refill, 1200 mL (case of 4) case 4 $38.81 $155.24
3 PART-33106 55-gallon trash can liners (case of 100) case 9 $53.07 $477.63

LLM fields — natural language

Not only extract — derive and validate

  • Accounts payable

    Prompt

    Based on the total amount, check whether this invoice exceeds the dual-control limit of USD 2,000 and therefore needs a second approval.

    Result

    Yes — USD 2,527.98 exceeds USD 2,000. Second approval required.

    Document INV-59762 · field _total_amount

  • KYC / HR / legal capacity

    Prompt

    Based on the date of birth on the ID document, check whether the person is of legal age (18) as of today.

    Result

    Yes — date of birth 12 Mar 2004 → of legal age on the reference date (22 years).

    ID / passport pipeline · LLM field instead of a fixed template key

  • Compliance / vendor screening

    Prompt

    Based on supplier name and address, check whether the issuer is located in the USA and must be treated as a third-country vendor for EU booking.

    Result

    Yes — Pristine Galvan Inc., Cleveland OH (USA). Third country / US vendor.

    Document INV-59762 · address + company name via LLM prompt

Agent UI: extracted data (raw JSON)

IDP agent editor showing extracted raw JSON

JSON excerpt (7 fields + 3 line items)

{
  "_supplier_name": {
    "value": "Pristine Galvan Inc.",
    "value_raw": "Pristine Galvan Inc."
  },
  "_invoice_number": {
    "value": "INV-59762",
    "value_raw": "INV-59762"
  },
  "_invoice_date": {
    "value": "07/07/2026",
    "value_raw": "2026-07-07"
  },
  "_currency": {
    "value": "USD",
    "value_raw": "USD"
  },
  "_net_amount": {
    "value": "$2,317.27",
    "value_raw": "2317.27"
  },
  "_vat_amount": {
    "value": "$162.21",
    "value_raw": "162.21"
  },
  "_total_amount": {
    "value": "$2,527.98",
    "value_raw": "2527.98"
  },
  "_line_items": [
    {
      "sku": "ITEM-92912",
      "description": "Multifold paper towels (case, 16 packs)",
      "qty": 40,
      "unit": "case",
      "rate": "$42.11",
      "amount": "$1,684.40",
      "amount_raw": "1684.40"
    },
    {
      "sku": "PN-61493",
      "description": "Foaming hand soap refill, 1200 mL (case of 4)",
      "qty": 4,
      "unit": "case",
      "rate": "$38.81",
      "amount": "$155.24",
      "amount_raw": "155.24"
    },
    {
      "sku": "PART-33106",
      "description": "55-gallon trash can liners (case of 100)",
      "qty": 9,
      "unit": "case",
      "rate": "$53.07",
      "amount": "$477.63",
      "amount_raw": "477.63"
    }
  ]
}

In the same account

More than extraction

  • Extract

    AI OCR with bounding boxes — 69 types, fields with location.

    from €6 per 1,000 pages

  • HITL review

    Seamless in the job path — task and document also on mobile.

    Web + Mobile

  • Sign

    SES signatures from the same credit balance.

    SES from the balance

  • WORM archive

    Audit-proof filing and audit trail.

    included

Comparison table

Details for Newgen OmniDocs from a public vendor source, as of 08/2026.

Criterion PaperOffice Newgen OmniDocs
Bounding boxes (word/line level) Yes (word/line level, Surya OCR) n/a — public sources used here do not specify word-level bounding boxes for Newgen OmniDocs
Sandwich PDF / searchable archive PDF Yes — searchable archive PDF Sandwich PDF is not documented as a PaperOffice archive PDF for Newgen OmniDocs
Click-to-evidence / visual validation (HITL) Yes — click-to-evidence / HITL Visual HITL for Newgen OmniDocs is not documented as click-to-evidence on this page
Structured IDP fields (ready types) 69 ready document types incl. DATEV/ZUGFeRD/XRechnung Ready IDP document types for Newgen OmniDocs are not documented as a public specification on this page (as of 08/2026)
DMS/archive included (WORM, audit, legal hold) Yes — WORM, audit trail, legal hold ECM filing in OmniDocs — not PaperOffice WORM on the same IDP object
Native MCP server (tool count) Yes — 300+ API/MCP Tools PaperOffice MCP: only in PaperOffice, not part of OmniDocs
EU inference on owned hardware Yes — owned EU GPU hardware Residency per Newgen contract — not PaperOffice-owned inference
API-first / headless Yes — REST + MCP Suite APIs in the project — not the public PaperOffice API-first path
Setup Self-service token Partner rollout and line-of-business processes — not token plus import the same day
Pricing model One credit balance for all features: from €6.00€60.00 per 1,000 pages by quality tier Newgen OmniDocs: no PaperOffice-verified public package prices
Billing from €6.00 per 1,000 pages (Elite) — same scale on every tier n/a
NAS integration Sole official DMS partner for QNAP and ASUSTOR n/a

Source: https://newgensoft.com/platform/omnidocs/, retrieved 08/2026.

Newgen OmniDocs is a trademark of its respective owner. PaperOffice is not affiliated with or endorsed by Newgen OmniDocs. Competitor details are based on publicly available sources (as of 08/2026) and are provided without warranty.

Pricing model with qualification tiers

Our prices are public — including partner terms.

Unit: Price per 1,000 pages

TierElite Partner (−70%)Partner (−40%)Enduser
Basic €6.00 €12.00 €20.00
Premium €18.00 €36.00 €60.00
Ultra €60.00 €120.00 €200.00

Billing is internal in credits; amounts follow the selected currency (base: list price).

Elite terms after qualification — criteria and program are public: Pricing · Partner program

When is Newgen OmniDocs the better choice?

Teams that run OmniDocs as ECM inside an existing Newgen or regional partner project stay in that landscape. A credit account does not replace an OmniDocs rollout.

When API-first, credits and MCP without a client or suite mandate matter, PaperOffice is the better fit.

Vezető vállalatok bizalma világszerte

Key differences

Newgen OmniDocs

  • OmniDocs: ECM project business. PaperOffice: self-service, public per-page rates, MCP.

PaperOffice AI

  • Document platform with API: result in the archive, one credit balance, hosted in the EU, MCP for AI agents.

Three decision axes

1

Newgen OmniDocs: result and record

Teams that run OmniDocs as ECM inside an existing Newgen or regional partner project stay in that landscape. A credit account does not replace an OmniDocs rollout.

2

Newgen OmniDocs: contracts and credits

Newgen OmniDocs: this page does not invent list prices. PaperOffice bills credits — Basic 2¢, Premium 6¢, Ultra 20¢ per page, with public partner terms.

3

Newgen OmniDocs: data residency

OmniDocs targets enterprise capture; PaperOffice keeps result and file in one account. PaperOffice runs its own EU servers and files the result in an audit-proof way.

Integrated in minutes

  1. Copy llms-full.txt
    https://api.paperoffice.ai/latest/docs/llms-full.txt
  2. Paste into Claude, Cursor or your agent
  3. Say what you want to build — the agent delivers the finished integration.

Or connect directly: MCP server for Claude, Cursor and ChatGPT →

Migration in 3 steps

Import & Migration API — documented in llms-full.txt.

01

Inventory from Newgen OmniDocs

Prepare documents and metadata from Newgen OmniDocs for ZIP/scan-source import.

02

Import job in PaperOffice

Upload via the Import API and poll status — can run in parallel with Newgen OmniDocs.

03

Workflows & MCP

After cutting over from Newgen OmniDocs: connect HITL workflows and MCP on the same access path.

FAQ

Is PaperOffice a Newgen OmniDocs alternative?

Yes — when the need versus Newgen OmniDocs is capture, understanding, archive and action in one account, not a single step. The table above compares point by point.

What does PaperOffice cost compared to Newgen OmniDocs?

Basic 2¢, Premium 6¢, Ultra 20¢ per page — the price list is public. Newgen OmniDocs list prices appear only when documented; otherwise the table shows n/a.

What specifically sets Newgen OmniDocs apart from PaperOffice?

Newgen OmniDocs primarily solves the core job described on this page. PaperOffice keeps extraction, archive (WORM), permissions, HITL and MCP on the same document — with a public per-page price list.

How do I migrate from Newgen OmniDocs to PaperOffice?

From Newgen OmniDocs: prepare inventory as ZIP/scan source, start an import job, then workflows via REST and MCP. No mandatory partner project. llms-full.txt: Import & Migration.

Where is data processed — differently from Newgen OmniDocs?

On our own servers in the EU — including audit-proof filing and an audit trail. Where Newgen OmniDocs processes data is documented by the vendor.

Does switching from Newgen OmniDocs require a partner project?

Moving from Newgen OmniDocs typically starts with token + Import API — self-service instead of a mandatory project. Fastest with llms-full.txt.

More comparisons

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PaperOffice vs Paperless-ngx →

vs M-Files

M-Files: named-user subscription on request — PaperOffice: API-first/headless + per-page self-service.

PaperOffice vs M-Files →

Try PaperOffice live

Get a token, review pricing, compare the feature matrix.

Hol szeretné kipróbálni a PaperOffice-t?

Ingyenes regisztráció Alkalmazás megnyitása PaperOffice alkalmazás A teljes termék: web, asztali és mobil. Dokumentumok rögzítése, rendszerezése, keresése és csapatmunka. Ingyenes fiók szükséges Playground megnyitása Playground Kiválasztott funkciók azonnal — regisztráció nélkül, korlátozott demó API-kulccsal. Nincs regisztráció, de korlátozott demó API-kulcs