Create workflows |
Visual drag & drop designer for intelligent document workflows. Or simply describe what you need – the AI Builder creates the workflow for you. 50+ building blocks, 100+ templates, human-in-the-loop.
Trusted by leading companies worldwide
Only official DMS
The Workflow Designer is free.
Create unlimited workflows – at no extra cost. You only pay for AI processing within your workflows: AI-IDP, OCR, Classification, PII Redaction. The designer itself, templates, analytics and task inbox are always included.
Processing costs
Depends on the AI model you choose – you decide per workflow
- Document classification
- Simple metadata updates
- Status updates & tagging
- Fast processing
- No complex orchestration
- No multi-step reasoning
- Everything from Basic
- Complex logic & conditions
- Multi-tool orchestration
- Context understanding
- No multi-step reasoning
- Everything from Premium
- Multi-step reasoning
- Complex document analysis
- Highest precision
Agentic Workflow AI is part of a complete automation ecosystem. Each module has its own focus – together they cover every business process.
Agentic Workflow
AI agent creates and executes workflows autonomously
Current pageRules & Triggers
If-then logic with 20+ trigger types
Connectors
40,000+ systems, SAP, DATEV, Salesforce
AI Orchestrator
Autonomous control of complex process chains
Human-in-the-Loop
AI + Human: Validation & quality control
What sets PaperOffice Workflows
apart from Zapier & Co.
AI Builder – Prompt to Workflow
Describe your workflow in natural language – the AI creates it fully automatically. Understands business logic, selects the right nodes, wires everything correctly.
100% EU Processing
All data stays in the EU – in our own datacenters in Spain. No AWS, no Azure, no US cloud. Tier-3 certified, triple redundant, 100% green energy. Zapier, Make and n8n process your data on US servers – we don't.
Seamless PaperOffice AI Integration
No stitching together third-party APIs: 357 PaperOffice AI tools are available as native workflow nodes. AI-IDP, OCR, Classification, PII Redaction, Document AI, Agent AI, Knowledge Graph – all from one source, on one platform, with one login.
800+ LLMs as Workflow Nodes
Every AI service from PaperOffice is directly available as a node in the designer. No external connections, no API key management, no tinkering. Drag & drop – done.
Human-in-the-Loop
Approvals, reviews, corrections – seamlessly integrated in the workflow. Task inbox, escalation, timeout, delegation. Humans and AI working together.
LLM-Based Logic
Not just simple if/else rules: Our LLMs understand context. "If amount > €5,000 AND vendor unknown → approval" – all in one node.
Instant API Endpoint
Every workflow automatically becomes a REST API endpoint. Webhook URL, OAuth 2.0, OpenAPI spec – everything instantly ready. No separate API gateway, no config. Deploy → API ready.
More than just a designer
From design to execution to analysis – everything in one platform
React Flow Designer
Professional visual editor with zoom, pan, minimap. Connect nodes, configure and test in real-time.
AI Builder
Describe instead of configure. The AI generates production-ready workflows from natural text.
100+ Templates
Ready-made workflows for typical business processes. Start immediately, customize, deploy.
Execution Monitoring
Track all workflow executions in real-time. Status, progress, duration, errors – everything at a glance.
Task Inbox
Central task management for all human-in-the-loop tasks. Claim, complete, delegate, bulk actions.
Analytics Dashboard
KPIs, timeline charts, status distribution, top workflows. Performance overview at a glance.
Agent Workflows
Create and manage workflows via natural language or dialog – the AI agent handles the rest.
Programming workflows?
Never again.
PaperOffice combines no-code simplicity with enterprise Document AI
Custom Code
Development teams build individual automations
- Weeks to months of development
- Specialized developers needed
- Hard to customize and maintain
- No integrated Document AI
- High ongoing costs
iPaaS (Zapier, Make, n8n)
General automation platforms
- Visual but no Document AI
- No integrated LLMs
- No human-in-the-loop
- Expensive at high volume
- US cloud, no EU datacenters
PaperOffice Workflow Designer
Document AI + Workflow Engine + Human Tasks
- Minutes not weeks – no-code
- 800+ LLMs directly as nodes
- Human-in-the-loop integrated
- AI Builder: Prompt → Workflow
- EU datacenter, GDPR compliant
- Designer is free
Describe it. AI builds it.
Write in natural language what your workflow should do. The AI Builder understands business logic, automatically selects the right nodes and wires everything correctly.
No IT. No code. Your workflow.
Business teams create their own automations – without waiting for IT.
Visual Designer
Intuitive drag & drop editor. Connect nodes, configure, instantly see what happens.
- No prior knowledge
- Real-time preview
- Undo & Redo
AI Builder
Simply describe what you need. The AI builds the workflow – including all conditions and logic.
- Natural language
- Instantly ready
- Auto-optimized
100+ Templates
Ready-made workflows for invoices, contracts, HR, compliance and more. Start instantly, customize individually.
- 1-click import
- Industry-specific
- Best practices
Task Inbox
Work on tasks, not programming. Grant approvals, review documents, correct data.
- Clear overview
- Bulk actions
- Notifications
API-First. When drag & drop isn't enough.
Full programmatic control over every workflow. REST API, webhooks, import/export – for maximum flexibility.
REST API
Programmatically create, trigger and control workflows. OAuth 2.0, OpenAPI 3.0 specification.
- CRUD Workflows
- Trigger Executions
- Live Status
Webhooks
Event-driven architecture. React to workflow events in real-time – completion, failure, task created.
- Execution Events
- Task Events
- Custom Payloads
Custom API Calls
Integrate any API – 40,000+ systems. SAP, DATEV, Salesforce, Microsoft 365 or your own backend.
- HTTP Methods
- Auth Headers
- Response Mapping
Import / Export
Export workflows as JSON. Version control, Git-compatible, migrate between environments.
- JSON Format
- Git-compatible
- Env Migration
Start immediately with
ready-made workflows
Invoice Intake
Email → Extraction → PO Matching → Approval Workflow → ERP Export
Contract Management
Upload → Classification → Deadline Extraction → Reminder → Termination Warning
Digital Mailroom
Email/Scan → Classification → Department Routing → Auto-Reply
Employee Onboarding
Contract → Create Personnel File → Collect Documents → Checklist → HR System
Expense Report
Receipt Upload → OCR → Categorization → Approval → Accounting
Compliance Check
Document → PII Detection → Anonymization → Audit Log → Archiving
Claims Processing
Intake → Classification → Image Analysis → Assessment → Approval → Payout
Purchase Approval
Purchase Request → Review → Budget Check → Approval → Trigger Order
100+ more templates available in the app
View all templatesWorkflow API
Create and control workflows programmatically too
# Trigger workflow manually
$ curl -X POST \
https://api.paperoffice.ai/v2/workflows/invoice-processing/trigger \
-H "Authorization: Bearer $API_KEY" \
-F "file=@invoice.pdf"
# Response
{
"execution_id": "exec_abc123",
"workflow": "invoice-processing",
"status": "running",
"started_at": "2026-02-12T10:30:00Z"
}Enterprise-ready
EU Datacenter
Own datacenters in the EU. No AWS, no Azure, no US cloud. Tier-3 certified, triple redundant.
End-to-End Encryption
AES-256 for data at rest, TLS 1.3 for data in transit. Workflow definitions are also encrypted.
Audit Trail
Every workflow execution is fully logged. Who executed what and when? Complete traceability.
GDPR & GoBD
Fully GDPR compliant. GoBD-certified archiving. SOC 2 Type II audited. Audit-proof.
Frequently asked questions about the Workflow Designer
How much does the Workflow Designer cost?
Do I need programming skills?
How does the AI Builder work?
What integrations are available?
What is Human-in-the-Loop?
Can I import existing workflows?
How many workflows can I create?
Where is my data processed?
Customer Success Stories
Discover how businesses transformed their processes with PaperOffice AI.
Kumul Minerals Holdings Limited
Enterprise document management for all our mining operations. World class.
The Challenge Printing Company Inc.
FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours.
K60-Gitterrostsysteme GmbH & Co. KG
Technical documentation and order processing now run fully automatically.
Ayuntamiento de Carrión de los Condes
Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days.
Kardiologie Waldstrasse
Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients.
Okada Manila
8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes.
PT Bank BPD DIY
Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated.
IDC Construcción
Construction project documentation and compliance are now digital and traceable.
The Palms Beach Hotel & Spa
Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service.
Q1 Energie AG
Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived.
Schreiner MediPharm GmbH & Co. KG
GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible.
Baufritz GmbH & Co. KG
Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless.
Roastmarket GmbH
Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product.
Streck Transport GmbH
Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past.
Nosta Group GmbH
Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders.
Lagermax Lagerhaus und Speditions AG
Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital.
Marzek Etiketten+Packaging GmbH
Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero.
Permapack AG
Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital.
Nordlin Ehitus OÜ
Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally.
Uus Maa Kinnisvarabüroo OÜ
Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds.
CF&S Estonia OÜ
Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient.
Packhelp Sp. z o.o.
Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together.
Sakura Finetek Japan Co., Ltd.
Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen.
Johnan Shinkin Bank
Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless.
Yamato Kogyo Co., Ltd.
Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible.
IL Kwang Label Co., Ltd.
Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists.
Endowus Pte. Ltd.
KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential.
Freight Links Express Holdings Ltd.
Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors.
Selberan Sdn Bhd
Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible.
Kiatnakin Phatra Bank PCL
SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting.
Hatton National Bank PLC
Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents.
BRAC Bank PLC
Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion.
Scommerce JSC (Giao Hàng Nhanh)
Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless.
Gulf Metal Industries LLC
CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally.
Elm Company
Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone.
Bisalloy Steels Pty Ltd
Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless.
Pacific Steel Fabrications Ltd.
Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time.
Maple Precision Metalworks Ltd.
Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier.
Clip SA de CV
Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless.
Bodega Catena Zapata
Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital.
Ualá
Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper.
Yoco Technologies (Pty) Ltd
Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days.
Faithful to Nature (Pty) Ltd
Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived.
Flutterwave Inc.
Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech.
HealthInLoc Apotheke Lissabon
Prescriptions and medication management now run fully automatically. More time for our patients.
Patriarchat Lissabon
Centuries-old documents are now digitally searchable. A milestone for our historical archives.
Seniorenresidenz am Park
Our caregivers finally have more time for residents instead of paperwork.
Baldwin County Sheriff's Office
500,000+ records digitized. Our deputies now find all information instantly.
Via Creative Leipzig
Patient records management is now a breeze. Everything automatically captured and archived.
Naslednik Serbien
Inheritance and estate documentation is now efficient and error-free.
El Guijo Hausverwaltung Madrid
Digital property management for all our residential complexes. Tenants and owners are thrilled.
Ritter Verpackungen
With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly.
Herrmann Handwerk
PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated.
Hartung Pflegedienst
The documentation of our care services is now digital and automated. More time for our patients.
Doratec Maschinenbau
Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds.
Cebras Steuerberatung
Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past.
Butterfly IT Consulting
Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived.
Measurable Customer Success
Kumul Minerals Holdings Limited
The Challenge Printing Company Inc.
K60-Gitterrostsysteme GmbH & Co. KG
Ayuntamiento de Carrión de los Condes"Enterprise document management for all our mining operations. World class."
Operations Director, Kumul Minerals Holdings Limited "FDA-regulated pharmaceutical labels require seamless documentation. PaperOffice has reduced our approval process from days to hours."
VP Operations, The Challenge Printing Company Inc. "Technical documentation and order processing now run fully automatically."
CEO, K60-Gitterrostsysteme GmbH & Co. KG "Digitization has revolutionized our administration. Citizen inquiries are now processed in minutes instead of days."
Administration Manager, Ayuntamiento de Carrión de los Condes "Patient records, medical reports, and referrals are automatically captured and classified. Our practice team finally has time for their patients."
Cardiologist, Kardiologie Waldstrasse "8,000 employees and thousands of guest documents every day. PaperOffice has completely digitized our back-office processes."
Director of Operations, Okada Manila "Loan applications and compliance documents are now processed in minutes instead of hours. The regulatory review is fully automated."
Head of Digital Banking, PT Bank BPD DIY "Construction project documentation and compliance are now digital and traceable."
Project Manager, IDC Construcción "Check-in forms, invoices, and guest communications are fully digital. Our concierge team now focuses on providing excellent service."
General Manager, The Palms Beach Hotel & Spa "Gas station billing, supplier documents, and compliance records from over 250 stations are automatically processed and archived."
Head of Finance, Q1 Energie AG "GMP-compliant documentation for pharmaceutical functional labels is now fully automated. Audit trails are seamless and instantly accessible."
Head of Quality Management, Schreiner MediPharm GmbH & Co. KG "Blueprints, permits, and customer files for our wooden houses are now managed centrally. After six generations, we are finally paperless."
Managing Director, Baufritz GmbH & Co. KG "Supplier contracts, certificates, and customs papers for hundreds of roasteries worldwide are automatically captured and assigned to the correct product."
COO, Roastmarket GmbH "Temperature logs, CMR waybills, and food certificates are automatically scanned and assigned to the order. Misallocations are a thing of the past."
CEO, Streck Transport GmbH "Heavy transport permits, route plans, and project documentation are now instantly accessible digitally. No more searching through folders."
Head of Project Logistics, Nosta Group GmbH "Customs documents, warehouse receipts, and shipping orders for our Eastern European network are automatically classified. Four generations of logistics, finally digital."
Board Member Logistics, Lagermax Lagerhaus und Speditions AG "Printing specifications, customer approvals, and material certificates are now accessible centrally. The production error rate has dropped to near zero."
CEO, Marzek Etiketten+Packaging GmbH "Sustainability certificates, supplier contracts, and customer specifications are processed automatically. Swiss precision, now also digital."
CEO, Permapack AG "Building permits, subcontractor contracts, and acceptance protocols for our commercial properties are now fully documented digitally."
Project Director, Nordlin Ehitus OÜ "Purchase agreements, exposés, and customer files from over 30 years of market leadership are now digitally searchable. Every agent finds everything in seconds."
CEO, Uus Maa Kinnisvarabüroo OÜ "Ocean freight documents, customs declarations, and bills of lading are automatically captured. Baltic Sea logistics has never been so efficient."
Managing Director, CF&S Estonia OÜ "Thousands of custom packaging orders per week, including design approvals, print data, and delivery documents. PaperOffice keeps it all together."
CTO, Packhelp Sp. z o.o. "Pathology lab documentation and device certifications are now fully automated. Seamless traceability for every specimen."
Director Quality Assurance, Sakura Finetek Japan Co., Ltd. "Loan documents, security papers, and customer correspondence are processed in minutes instead of hours. The regulatory review is seamless."
Head of Operations, Johnan Shinkin Bank "Technical specifications, quality certificates, and recycling protocols for our steel production are central and instantly accessible."
Director of Production, Yamato Kogyo Co., Ltd. "Pharma and cosmetic label specifications with regulatory requirements are automatically checked and approved. No more manual checklists."
Head of Quality, IL Kwang Label Co., Ltd. "KYC documents, investment reports, and regulatory filings are classified in seconds. As an MAS-regulated robo-advisor, seamless compliance is essential."
CTO, Endowus Pte. Ltd. "Safety data sheets, transport permits, and ADR documents for chemical logistics are automatically assigned. Zero tolerance for errors."
Director Logistics, Freight Links Express Holdings Ltd. "Certificates of authenticity, supplier records, and customer warranties for our pearl collections are automatically archived and instantly accessible."
Managing Director, Selberan Sdn Bhd "SME loan applications, security documents, and regulatory reports are automatically classified. Our advisors have more time for customer consulting."
Head of Digital Operations, Kiatnakin Phatra Bank PCL "Customer files from over 135 years of banking history are being successively digitized. 5,000 employees now have instant access to all documents."
Chief Digital Officer, Hatton National Bank PLC "Microcredit applications and compliance documents for millions of customers are now processed in minutes instead of days. A game changer for financial inclusion."
Head of Technology, BRAC Bank PLC "Hundreds of thousands of delivery notes and return slips per day are processed automatically. Vietnam's leading e-commerce logistics provider, now paperless."
VP Technology, Scommerce JSC (Giao Hàng Nhanh) "CNC manufacturing protocols, material certificates, and customer specifications for oil, gas, and aerospace projects are now fully documented digitally."
Operations Manager, Gulf Metal Industries LLC "Vision 2030 requires complete digitization. PaperOffice processes government documents for Saudi Arabia's digital backbone."
VP Digital Transformation, Elm Company "Material certificates, hardening protocols, and customer specifications are automatically assigned to the correct order. Australia's only Q&T manufacturer, now paperless."
Quality Assurance Manager, Bisalloy Steels Pty Ltd "Weld seam protocols, structural calculations, and project plans are managed digitally. Our workshop teams have access in real time."
General Manager, Pacific Steel Fabrications Ltd. "Aerospace certificates, CNC programs, and customer tolerances are automatically classified. AS9100 compliance has never been easier."
Director of Engineering, Maple Precision Metalworks Ltd. "Merchant contracts, KYC documents, and transaction receipts for hundreds of thousands of SMEs are processed in seconds. Mexico's payment revolution, paperless."
CTO, Clip SA de CV "Harvest documentation, export certificates, and quality protocols for our high-altitude Malbecs are automatically archived. 120 years of winemaking tradition, now digital."
Managing Director, Bodega Catena Zapata "Millions of user verifications and regulatory documents are processed fully automatically. Scaling without paper."
CTO, Ualá "Merchant onboarding documents and compliance records for Africa's leading payment provider are processed in minutes instead of days."
CEO, Yoco Technologies (Pty) Ltd "Organic certificates, supplier audits, and product labels for thousands of natural products are automatically checked and archived."
Operations Director, Faithful to Nature (Pty) Ltd "Regulatory documents from 33 African countries, partner contracts, and audit trails are managed fully automatically. An enterprise DMS for a $3 billion fintech."
CTO, Flutterwave Inc. "Prescriptions and medication management now run fully automatically. More time for our patients."
Pharmacy Director, HealthInLoc Apotheke Lissabon "Centuries-old documents are now digitally searchable. A milestone for our historical archives."
Archive Director, Patriarchat Lissabon "Our caregivers finally have more time for residents instead of paperwork."
Care Services Director, Seniorenresidenz am Park "500,000+ records digitized. Our deputies now find all information instantly."
Sheriff, Baldwin County Sheriff's Office "Patient records management is now a breeze. Everything automatically captured and archived."
Practice Manager, Via Creative Leipzig "Inheritance and estate documentation is now efficient and error-free."
CEO, Naslednik Serbien "Digital property management for all our residential complexes. Tenants and owners are thrilled."
Administration Manager, El Guijo Hausverwaltung Madrid "With PaperOffice, we have accelerated our invoice processing by 99%. The AI automatically recognizes all relevant data and assigns it correctly."
CEO, Ritter Verpackungen "PaperOffice has become indispensable to our daily work. Orders, quotes, and invoices are now automated."
Owner, Herrmann Handwerk "The documentation of our care services is now digital and automated. More time for our patients."
Care Services Director, Hartung Pflegedienst "Technical drawings, bills of materials, and quality protocols are instantly searchable. A search that used to take 30 minutes now takes 30 seconds."
Technical Director, Doratec Maschinenbau "Client receipts, tax assessments, and annual financial statements are automatically sorted and assigned to the correct client. Receipt chaos is a thing of the past."
Tax Advisor, Cebras Steuerberatung "Project documentation, SLAs, and customer communication for our IT consulting projects are automatically classified and archived."
Managing Partner, Butterfly IT Consulting Describe. Create.
Automate.
No coding. No setup. No waiting.
Try the AI Builder and create your first workflow in 30 seconds!